Shirkado badan oo adduunka ah ayaan dan ka lahayn in ay kordhiyaan tas-hiilaadka shaqada-guriga ilaa shaqaalahooda kuwaas oo aan qasab ahayn in ay xafiiska joogaan. Xidhiidhkan, waxa ay noqonaysaa muhiim in laga digtoonaado hab-dhaqanka shirarka fiidyaha^{(video conferencing etiquette)} qaarkood .

Iyadoo shirkaduhu ay ka faa'iideysanayaan teleefanada iyo qaabka shirarka fiidiyowga si ay u suurtageliyaan ka qaybgalka aan kala go'a lahayn, halkan waxaa ah qaar ka mid ah hab-dhaqanka shirarka fiidyowga, talooyin & xeerar ay tahay inaad qaadato si aad u abuurto aragti waara.

Akhri^(Read) : Sida Loo Sameeyo oo Loogu Biiro Kulanka Kooxaha Microsoft^{(How to Set up and Join a Microsoft Teams meeting)} .

Tilmaamaha hab-dhaqanka shirarka fiidyowga

Shirka fiidyaha, ma heleysid fursad aad qof walba kula kulanto si aad u abuurto dareen waara. Haddaba, raac hab-dhaqankan la rabo hage tixraac ahaan.

1. Horay u go'aami ajandayaasha shirka
2. Dejinta asalka
3. Isku diyaari kulanka
4. Wakhtiga ilaali
5. Miiskaaga nadiifi
6. Ogow dhagaystayaashaada
7. Qor qodobbada khuseeya
8. U qoondee qoraal-qaade
9. U ixtiraam ka qaybgalayaasha kale
10. Makarafoonka ha xidho marka aan la isticmaalin

Aadaabta wacitaanka shirarka fiidyaha ee wanaagsan waxay kaa caawin kartaa inaad xoojiso kalsoonidaada oo kor u qaado xirfadahaaga isgaarsiineed.

1] Horay u go'aami^(Decide) ajandayaasha shirka

Dhaqanka lagama maarmaanka u ah shirarka fiidyaha ee wax ku oolka ah waa in la abaabulo iyo kulanka kaliya marka aad si fiican u fahamto mawduuca dooda. Sidan oo kale, haddii aad tahay qofka qabanqaabinaya kulanka farsamada gacanta, ka dib hubi in dhammaan ka qaybgalayaashu ay hore u sii aqoon waxooga aqoon ah. Waxaa loo arkaa ammaan in la diro ugu yaraan laba xusuusin,

• Maalin ka hor kulanka
• Saacad ka hor inta uusan shirka bilaaban

Tani waxay ka caawisaa ka qaybgalayaasha inay u diyaar garoobaan kulanka si aan looga hortagin oo ay ula halgamaan anshaxa.

2] Dejinta asalka

Aad ayey muhiim u tahay in la helo xaaladaha hillaaca saxda ah ee gadaasha si looga fogaado hadhyada. Sidoo kale, haddii aad leedahay daaqad qorrax leh oo toos ah gadaashaada, sawir indhoolaha si aad u khafiifiso hillaaca. Intaa waxaa dheer, gidaarka ama daahyada nadiifka ah ayaa ka wanaagsan xafiis isku dhafan ama farshaxan la yaab leh si looga fogaado khalkhalka.

Maskaxda ku hay, qofka aad la yeelanayso muuqaal muuqaal ah waa inuusan dareemin mashquul. Markaa, hubi inaad hubiso waxay arkaan ka hor intaadan wicin. Ka werwerka badan waxa ku jira asalkaaga iyo sida ay dadka kale u arki karaan waxay ku dari kartaa walaac laga yaabo inay hor istaagaan shaqada.

Akhri^(Read) : Sida loo caadeeyo asalka kulanka Kooxaha Microsoft^{(How to blur the background in Microsoft Teams meeting)} .

3] Isu diyaari kulanka

Si toos ah ugu fadhiiso^(Sit) kamarada oo xidho dhoola cadeyn wajigaaga. Isticmaal^(Use) dhaqdhaqaaqyada dabiiciga ah marka aad hadlayso iskuna day inaad xaddido wada sheekaysiga dhinac. Iska ilaali inaad^(Avoid) ku garaacdo makarafoonka ama warqadaha xaxaladaha leh ee u dhow makarafoonka. Sidoo kale, dhaqdhaqaaqaaga u ilaali sida ugu yar ee suurtogalka ah.

4] Wakhtiga ku sug

Dad badan ayaa caado u ah in ay daahaan sidaa darteed, ku sugnaanshiyaha waqtiga waa arrimo. Dhab ahaantii, tani waa inay noqotaa halbeeg si aad ula socoto kulan kasta, muuqaal ama si kale. Sababtoo ah, inta laga yaabo inaad awoodo inaad ka baxsato kulan jireed, ma jirto wado looga baxsan karo shirka fiidiyowga.

5] Ka ilaali miiskaaga nadiif

Miiskaaga shaqadu waa inaanu u ekaan mid qasan ama habaysan. Sidan oo kale, waa muhiim inaadan waxba idiin dhexayn adiga iyo kamarada. Ka lun warqadaha, qoraalada dhejiska ah iyo alaabta kale ee qoraalka miiskaaga. Waxaa laga yaabaa inaad rabto inaad sidoo kale nadiifiso desktop- kaaga Windows . Isticmaal ikhtiyaarka Astaamaha desktop-ka Qari^{(Hide desktop icons)} haddii aad dareento inaad baahi u qabto.

6] Ogow dhagaystayaashaada

Ma awooddid inaad ku dhaqangeliso xeerka lebiska dugsiga iyadoo loo marayo shir muuqaal ah, taasoo ku xidhan dhagaystayaasha, labbiskaagu wuu kala duwanaan karaa inta caadiga ah foomamka caadiga ah iyo kuwa caadiga ah. Waxaan kugula talineynaa inaad raacdo pastels khafiif ah iyo midabo dahsoon oo u muuqda kuwa ugu fiican shaashadda.

7] Qor qodobbada khuseeya

Dukumeentiga saxda^(Proper) ah ee shirarka fogfog waxay ogolaanayaan in faahfaahinta dib loogu yeero si hufan marka loo baahdo. Waxaa intaa dheer, waxay ka caawin kartaa xubnaha kale ee kooxda ee aan iman karin kulanka inay si degdeg ah u joogaan.

8] U dhiib qoraal-qaade

Had iyo jeer haysashada xaashida xusuus qorka si aad u qorto qodobbada muhiimka ah waxaa loo arkaa dhaqan kulan guud oo wanaagsan. Dhaqankani wuxuu noqdaa mid aad muhiim u ah marka aad si toos ah u socoto. Markaa, u dir qoraal-qaade si uu u diiwaangeliyo wax kasta oo shirka ku jira sida ay wax u dhacaan. Taasi waxay soo kordhinaysaa nuance iyo haddii qof uu jeclaan lahaa inuu dib u eego wixii laga wada hadlay, wuxuu si fudud u heli karaa halkaas.

9] U ixtiraam ka qaybgalayaasha kale

Haddii aad tahay qabanqaabiyaha ama kan soo qabanqaabiyay shirka fiidiyowga, gal kumbuyuutarkaaga oo diyaar u ah kulanka daqiiqado ka hor wakhtiga loo qorsheeyay. Tani waa inay noqotaa casharka ugu horreeya.

Marka labaad, ku billow adiga oo is baro ka hor intaadan hadlin si ay dhammaan ka qaybgalayaashu kuu bartaan oo ay ugu sii wadaan inay magacaaga kuugu sheegaan.

Akhri^(Read) : Sida ugu wanaagsan ee aad ugu ekaan karto wicitaanka shirarka fiidiyowga^{(How to look your best on a video conferencing call)}

10] Makarafoonka ha^(Keep) aamuso marka aan la isticmaalin

Inkasta oo laga yaabo inaadan hadlin oo aad u malaynayso inaad aamusnayd, makarafoonada intooda badani waxay soo qaadi karaan dhawaaqyo yaryar oo asal ah, sida qufac, hindhiso, ama qorista. Dhawaaqyadani waxay si fudud u jeedin karaan ka qaybgalayaasha shirarka fiidyowga kale ama waxay keeni karaan xanaaq. Markaa, aamusi makarafoonka ka hor intaadan nasin oo aad ka bixin inta shirku socdo.

Wax kale oo ay ahayd inaan xusno?^{(Anything else we should have mentioned?)}

Video conferencing etiquette, tips and rules you need to follow

Many firmѕ worldwide do not mind extending the facilіtу of work-from-home to thеir workers who don’t have to necessarily be in office. In this connесtion, it becomeѕ important to be aware of certain video conferencing etiquette.

While the companies are leveraging telepresence and video conferencing mode to enable seamless engagement, here are some video conferencing etiquette, tips & rules you should adopt to create a lasting impression.

Read: How to Set up and Join a Microsoft Teams meeting.

Video conferencing etiquette guide

In a video conference, you don’t get the chance to meet everyone in person to create a lasting impression. So, follow these desired etiquettes as a reference guide.

1. Decide the meeting agendas in advance
2. Setup the background
3. Get prepared for the meeting
4. Be Time punctual
5. Keep your desk clean
6. Know your audience
7. Document relevant points
8. Assign a note-taker
9. Be courteous to other attendees
10. Keep microphone muted when not in use

Good video conference call etiquette can help you reinforce your confidence and enhance your communication skills.

1] Decide the meeting agendas in advance

An essential practice for effective video conferencing is to organize and the meeting only when you perfectly understand the theme of discussions. As such, if you’re the one organizing the virtual meeting, then ensure that all the participants have some knowledge about it in advance. It’s considered safe to send at least two reminders,

• A day before the meeting
• An hour before the start of the meeting

This helps participants get ready for the meeting so that they are not caught off guard and grapple with etiquette.

2] Setup the background

It’s all more important to have proper lightning conditions in the background to avoid shadows. Similarly, if you have a sunny window directly behind you, draw the blind to dim the lightning. In addition, a clean wall or curtain is way better than a cluttered office or weird artwork to avoid distraction.

Keep in mind, the person you are video conferencing with should not feel distracted. So, make sure you check what they see before you call. Worrying too much about what’s there in your background and how others may see it can add stress that may get in the way of the work.

Read: How to blur the background in Microsoft Teams meeting.

3] Get prepared for the meeting

Sit up straight right on the camera and wear a smile on your face. Use natural gestures when you speak and try to limit side conversations. Avoid tapping on the microphone or rustling papers near the microphone. Also, keep your movements as minimal as possible.

4] Be on time

A lot of people are habitually late so, being on time matters. In fact, this should be a standard to keep up with any meeting, video or otherwise. Because, while you might be able to get away with a physical meeting, there’s no escaping route in a video conference.

5] Keep your desk clean

Your working desk shouldn’t look messy or disorganized. As such, it is important to not have anything between you and the camera. Lose the stack of papers, sticky notes and other stationery items from your desk. You may want to also keep your Windows desktop clean. Use the Hide desktop icons option if you feel the need to.

6] Know your audience

You cannot enforce a school dress code via video conference i.e., depending on the audience, your attire may vary from usually sober formals to downright casuals. We would recommend you to go with light pastels and muted colors that look the best on the screen.

7] Document relevant points

Proper documentation of remote meetings allows for details to be recalled efficiently when needed. Moreover, it can help other team members who could not attend the meeting to stay up to speed.

8] Assign a note-taker

Always keeping a notepad to jot down important points is considered as a good general meeting practice. This practice becomes even more important when going virtual. So, assign a note-taker to document everything in the meeting as it happens. That adds nuance and if someone would like to revisit what was discussed, he could easily get there.

9] Be courteous to other attendees

If you are the organizer or the one who has arranged the video conference, be logged into your computer and ready for the meeting a few minutes before the scheduled time. This should be the first lesson.

Second, start off by introducing yourself before speaking so that all the participants get to know you and can proceed to address you by your name.

Read: How to look your best on a video conferencing call.

10] Keep microphone muted when not in use

Even though you may not be speaking and think you’re being quiet, most microphones can pick up minor background noises, like coughs, sneezes, or typing. These sounds can easily distract other video conferencing participants or may cause annoyance. So, mute the microphone before taking a break and moving out during a meeting.

Anything else we should have mentioned?

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