Waxay ahaan jirtay in wadashaqaynta kooxda ee dukumentiyada ay ahayd waqti-qaadasho iyo caajis. Hal qof ayaa qori jiray qabyo, qof kale u dhiibi jiray si uu wax uga beddelo, dib u akhriyo isbeddellada oo uu go'aansado haddii uu aqbalayo, qof kale u dhiibo dukumeentiga si uu u tafatiro, iyo wixii la mid ah. Maalmahan^(Nowadays) in la wadaago dukumeentiyadu way fududahay sida qorista, dad badanina waxay si fudud ugu shaqeyn karaan dukumeenti isku mid ah. Qaybta barnaamijyada Microsoft Office^{(Microsoft Office)} waxaa loogu talagalay wada shaqaynta kooxeed, laakiin qof kastaa ma heli doono wax dareen leh marka hore. Tani waa halka buug sida Iskaashiga Kooxda, Isticmaalka Xafiiska Microsoft ee Shaqo Kooxeed Waxtar leh^{(Team Collaboration, Using Microsoft Office for More Effective Teamwork)} uu noqon karo jawharad dhab ah. Buugani ma ka dhab yahay ballan-qaadka cinwaanka? Sida Xafiis^(Office) muddo dheer ahisticmaale, waxaan xiisaynayay inaan ogaado. Aan aragno waxaan ogaaday.

Buugan waxa loogu talagalay Ganacsi

Way caddahay bilawgiiba in buuggan loogu talagalay dadka ka shaqeeya goobaha ganacsiga iyo gaar ahaan ganacsiyada. Waxa kale oo loogu talagalay dadka hore u yaqaanay daabacaadyadii dhowaa ee Xafiiska^(Office) (tan iyo markii la hirgeliyay ribbon) oo aan u baahnayn casharro ku saabsan aasaaska. Waxa loo malaynayaa in akhristuhu leeyahay Office 2013 taasina waa waxa sawiradu muujinayaan.

Buuggu wuxuu ku bilaabmayaa falanqaynta fikradaha ku lug leh shaqada kooxeed (dhaqdhaqaaqa kooxda, hogaaminta tusaale ahaan, iyo wixii la mid ah) taas oo nasiib daro ku saabsan sida engegan sida buug-waxbarasho, oo aan waligood isticmaalin hal eray halka daraasiin ay samayn doonaan. Qoraagu waxa uu u muuqdaa in uu rabo in uu hubiyo in qodob kasta oo cad uu ku jiro tafaasiil naxdin leh. U malayn maayo in aan keligay ku ahaan doono akhrinta faqradda dabacdeeda oo aan jeclaan lahaa in uu horeba u sii wado.

Wadashaqeynta Xafiiska

Cutubka koowaad ee run ahaantii ka hadlaya wada shaqaynta Xafiiska^(Office) ayaa si faahfaahsan u sharaxaya isticmaalka SharePoint . Isticmaalka SharePoint waxay u baahan tahay rukhsad Xafiiska 365 Small Business Premium^{(Office 365 Small Business Premium)} ama heer sare. Inta badan qaybta SharePoint waxaa loogu talagalay dadka maamula boggaga SharePoint , qoraaguna wuxuu oggolaaday in isticmaalayaasha aan maamulaha ahayn ay u heli karaan macluumaadka mid xiiso leh laakiin ma awoodi doonaan inay wax badan ku qabtaan. Shaki kuma jiro in SharePoint uu yahay adeeg si buuxda u muuqda, iyo haddii ganacsigu hore u lahaan jiray Xafiiska 365 Ganacsiga Yaryar ee^{(Office 365 Small Business Premium)} rukunka ah, SharePointSi sax ah ayaa loo dhisay. Sharaxaadda sida si buuxda loogu habayn karo SharePoint si ay ugu habboonaato baahiyaha gaarka ah ee kooxda ayaa ah mid dhammaystiran oo si fiican loo sawiray.

Si kastaba ha ahaatee, kharashka is-diiwaangelinta ayaa laga yaabaa inuu si fiican u mamnuuco ganacsiyo badan. Oo diiradda saaraya maamulka goobaha SharePoint waxay lumisaa boos badan. Meherad soo gashay SharePoint waxa hubaal ah in ay yeelan doonto maamuleyaal u tababaran iyo siyaasadaheeda. Qaybta soo socota waxay qeexaysaa shaqada kooxda iyada oo loo marayo Muuqaalka^(Outlook) , laakiin mar labaad, diiradda, bilawga, waxay ku xiran tahay isku xirka Muuqaalka^(Outlook) shirkadda SharePoint . Marka buuggu bilaabo inuu ku sifeeyo wada shaqaynta OneNote , waxay noqonaysaa mid aad u qiimo badan celceliska isticmaalaha.

Buuggu waxa uu sharaxayaa sida loogu xidho Outlook iyo OneNote iyo sida loo hubiyo in jadwalka kooxda, fariimaha, iyo jadwalada la mideeyay buugaag xusuus qor la wadaago. Tilmaamaha kalandarka waa inuu ahaadaa mid faa'iido gaar ah leh si loola socdo mashaariicda kala duwan iyo in la hubiyo inaysan jirin khilaafyo jadwal ah.

Waxaa jira qayb qeexaysa wada shaqaynta kooxda ee Lync , laakiin tani waxay danaynaysaa kaliya dadka ganacsigoodu isticmaalaan Lync Server oo ay shati u siiyeen inay isticmaalaan shaqaalahooda.

Isku xidhka iyo iskaashiga

Cutubka la yiraahdo "La socoshada doodaha iyo fikradaha"^{("Keeping track of discussions and ideas")} waxay isu keentaa tilmaamaha isticmaalka kooxda ee OneNote iyo Lync . Diiradadu waxay saaran tahay OneNote , waxayna sharraxaysaa sida loo wadaago dukumeentiyada iyada oo loo marayo Outlook iyo apps kale ee Xafiiska^(Office) , iyo sida loo abuuro faylalka iyo liisaska la wadaago. Tani waa meesha wada shaqaynta Kooxda, Isticmaalka Xafiiska Microsoft ee Shaqo-kooxeedka Waxtarka badan leh^{(Team Collaboration, Using Microsoft Office for More Effective Teamwork)} ugu dambayntii waxay hoos ugu dhacaysaa inay faa'iido u yeelato dadka intiisa badan - kala bar buugga. Ka sokow hawlaha ugu badan ee iskaashiga, qaybtan waxa kale oo ka mid ah sharraxaadda qaab-dhismeedka, tixraacyada, wadaaga boggaga iimaylka, iyo isticmaalka kaydinta. Waxa jirta hadal kooban oo aan dadku qasab ahayn in ay yeeshaanMuuqaalka^(Outlook) si aad u hesho walxaha la wadaago.

Waxaa jira cutubyo u go'ay inay si wada jir ah ula shaqeeyaan Word , Excel iyo PowerPoint . Buuggu waxa uu tilmaamayaa in wada shaqaynta noocan ah lagu samayn karo oo keliya Office 2010 ama noocyo cusub, taas oo aan run ahayn. Noocyada cusub waxay u oggolaanayaan dad badan inay ku shaqeeyaan fayl isku mid ah isku mar. Laakiin haddii isticmaalka isku mar aan loo baahnayn, waxaan ogaaday in Office 2007 (oo ah waxa aan isticmaalo) uu sidoo kale samayn doono. Qoraagu waxa uu u malaynayaa in dukumentiyadan la wadaago lagu heli karo SharePoint ama SkyDrive/OneDrive . Aaladaha laga heli karo SharePoint aad ayey uga ballaaran yihiin ugana wanaajin karaan kuwa ku jira OneDrive. Isbeddellada raadraaca ayaa ku jiray ^(Tracking)Word muddo aad u dheer. Dad badan oo hore ugala shaqeeyay dukumentiyada ayaa ogaan doona sida loo sameeyay. Weli, sharraxaadda buuggu waxay faa'iido u yeelan doontaa kuwa cusub iyo xusuusin wanaagsan oo la-shaqeeyayaasha khibradda leh. Isla sidaas oo kale tafatirka ku jira Excel iyo isticmaalka la wadaago ee PowerPoint .

Ugu dambeyntii, SkyDrive/OneDrive

Cutubka ugu dambeeya wuxuu sharxayaa sida wada shaqaynta loogu samayn karo SkyDrive (hadda loo yaqaan OneDrive ). Maadaama kani yahay habka ugu waxtarka badan ee dad badan, waxaan qabaa inay ahayd in marka hore la soo bandhigo. Halkan 7 Casharrada^{(7 Tutorials)} shaqaalaha tifaftirka waxay iska kaashadaan OneDrive iyo Google Drive , si aan u ogaano sida qiimaha leh ee isku xirka OneDrive uu noqon karo. Buuggu waxa uu ka hadlayaa Xafiiska Shabakadda Shabakadda^{(Office Web Apps)} (hadda loo yaqaan Office Online ) oo waxa uu xusayaa sifooyinka abka iyo xaddidaadaha. Buugani waxa uu ahaa xuquuqda daabacaada 2012, ka hor inta aan Xafiiska Online^{(Office Online)} la magacaabin oo aan la cusboonaysiin.

Xukun

Wadashaqeynta Kooxda, Isticmaalka Xafiiska Microsoft ee Shaqo Kooxeed Waxtar leh^{(Team Collaboration, Using Microsoft Office for More Effective Teamwork)} ayaa loogu talagalay isticmaalayaasha ganacsiga iyo maamulayaasha IT-ga ee u baahan inay dejiyaan Sharepoint . In badan oo ka mid ah waxay noqon doontaa mid aan khusayn dadka aan fursad u helin adeegayaasha SharePoint ama Lync ee shirkadda oo aan maamulin SharePointgoobaha. Habka qorista ayaa ah mid qallalan, ereyo leh oo caajis ah, walxaha laftiisana waa ka sii duugoobay. Xitaa dadka ku jira dhageystayaasha bartilmaameedka ah waxaa laga yaabaa inaysan ku qanacsanayn. Buugani maaha mid loogu tala galay akhristayaasha caadiga ah, codkiisuna kuma yeedho dadka inay akhriyaan. Waxa jira buugaag kale oo ka wanaagsan oo sharxaya wadaaga dukumeentiga iyo wada shaqaynta, kuwaas oo leh faa'iidada dheeraadka ah ee u adeegida si ka sii wanaagsan, tixraacyo aad u faahfaahsan oo ku saabsan Xafiiska^(Office) guud ahaan. Looma baahna inaad waqti badan ku qaadato SharePoint , taas oo aan run ahaantii ku saabsanayn iskaashiga laakiin ku saabsan maamulka Microsoftmadal wada shaqayneed ee ganacsiyada. Kahor intaadan iibsan, waxaan kugula talineynaa inaad fiiriso tusmada tusmada iyo cutubka muunada bilaashka ah oo aad laba jeer hubiso haddii ay run ahaantii wadaagto waxaad u baahan tahay inaad barato. Haddii kale, waxa fiican inaad ka fogaato buuggan.

Book Review - Team Collaboration, Using Microsoft Office for More Effective Teamwork

Іt used to be that team collaboration on doсuments was time-consυming and tediоus. One person would write a draft, give the draft to someone else to make changes, re-read the changes and decide whether to accept them, hand the document to someone else to edit, and so on. Nowadays sharing documеntѕ is every bit as eаsy as writing them, and many pеople can easily work on the same document. Microsoft Office's suite of programs is designed fоr teаmwork, but not everyone will find it instinctive аt first. This is where a book like Team Collaboration, Using Microsoft Office for More Effective Teamwork could be a real gem. Does this book live up to the title's promise? As a long-time Office user, I was interested to find out. Let's see what I discovered.

This Book is Designed for Business

It's clear from the start that this book is designed for people working in a business environment and especially enterprises. It's also for people who are already familiar with recent editions of Office (since the introduction of the ribbon) and who don't need a tutorial on the basics. It's assumed that the reader has Office 2013 and that is what the illustrations show.

The book begins with a discussion of the concepts involved in teamwork (team dynamics, leadership by example, and so forth) that is unfortunately about as dry as a textbook, never using one word where a dozen will do. The author seems to want to be sure that every single obvious point is covered in dreary detail. I don't think I will be alone in reading paragraph after paragraph and wishing he'd get on with it already.

Collaboration in Office

The first chapter that actually talks about collaboration with Office describes using SharePoint in detail. Using SharePoint requires a subscription to Office 365 Small Business Premium or a higher level. Much of the SharePoint section is designed for people who administer SharePoint sites, and the author agrees that non-administrator users might find the information interesting but they won't be able to do much with it. There is no doubt that SharePoint is a wonderfully full-featured service, and if a business already has an Office 365 Small Business Premium subscription, SharePoint is built right in. The description of how to fully configure SharePoint to suit the team's particular needs is thorough and well illustrated.

However, the cost of the subscription may well be prohibitive for a lot of businesses. And the focus on administering SharePoint sites wastes a lot of space. A business that has gotten into SharePoint will almost certainly have its own trained administrators and its own policies. The next section describes teamwork through Outlook, but again, the focus, in the beginning, is on linking Outlook to a company SharePoint site. Once the book starts describing collaboration through OneNote, it becomes more valuable for the average user.

The book describes how to link Outlook to OneNote and how to make sure that team schedules, messages, and calendars are synced to shared notebooks. The calendar feature should be especially useful to keep track of various projects and ensure there are no scheduling conflicts.

There is a section describing team collaboration with Lync, but this would be of interest only to people whose businesses use Lync Server and have licensed it for use by their employees.

Sync and collaboration

The chapter called "Keeping track of discussions and ideas" brings together instructions for team use of OneNote and Lync. The focus is on OneNote, and it explains how to share documents via Outlook and other Office apps, and how to create shared folders and lists. This is where Team Collaboration, Using Microsoft Office for More Effective Teamwork finally gets down to being useful for most people—halfway through the book. Besides the most common collaborative tasks, this section also includes a description of templates, references, sharing pages via email, and using backups. There's a brief mention that people don't necessarily have to have Outlook to receive shared items.

There are chapters devoted to working collaboratively with Word, Excel and PowerPoint. The book implies that this kind of collaboration can only be done with Office 2010 or newer versions, which isn't quite true. The newer versions allow multiple people to work on the same file at the same time. But if that simultaneous use isn't necessary, I have found that Office 2007 (which is what I use) will do just as well. The author assumes that these shared documents will be made available via SharePoint or SkyDrive/OneDrive. The tools available on SharePoint are much more extensive and versatile than those in OneDrive. Tracking changes has been available in Word for a very long time. Many people who have collaborated on documents before will know how it's done. Still, the description in the book will be useful for newcomers and a good reminder for more experienced collaborators. The same goes for annotations in Excel and shared use of PowerPoint.

Finally, SkyDrive/OneDrive

The final chapter explains how collaboration can be done on SkyDrive (now named OneDrive). Since this is the most practical method for so many people, I think it should have been featured first. Here at 7 Tutorials the editorial staff collaborates via OneDrive and Google Drive, so we know how valuable connections with OneDrive can be. The book discusses the Office Web Apps (now called Office Online) and notes the apps' features and limitations. This book was copyright 2012, before Office Online was renamed and updated.

Verdict

Team Collaboration, Using Microsoft Office for More Effective Teamwork is designed for business users and IT administrators that need to set up Sharepoint. Much of it will be irrelevant for people who don't have access to corporate SharePoint or Lync servers and who don't administer SharePoint sites. The writing style is dry, wordy and dull, and the material itself is a bit out of date. Even people who are in the target audience might not be that pleased with it. This book just isn't designed for the average reader and its tone doesn't invite people to read it. There are other, better books that explain document sharing and collaboration, which have the added advantage of serving as much better, much more detailed references to Office in general. There's no need to spend so much time on SharePoint, which isn't really about collaborating but about administering Microsoft's collaboration platform for businesses. Before you buy it, we recommend that you take a look at its table of contents and its free sample chapter and double check if it truly shares what you need to learn. Otherwise, it is best to stay away from this book.

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