Maqaalkan, waxaanu ku eegi doonaa sida aad u maareyn karto iimaylka Outlook -kaaga si ka wanaagsan adiga oo boostada soo socota si toos ah loogu raro faylal kala duwan. Haddii aad hesho iimayl badan maalin kasta, tani waxay kaa badbaadin kartaa waqti badan.

Halkii aad ku qaadan lahayd hal saac todobaadkiiba inaad ka rarto iimaylada sanduuqa- gelinta^(Inbox) una aadi lahayd faylalkaaga la kala saaray, sharciyada iimaylka ayaa kaa caawin doona in uu toos u sameeyo ururkaaga sanduuqaaga. Tani waxay aad ugu egtahay isticmaalka calaamadaha iyo filtarrada Gmail .

Xeerarka iimaylka^(Email) ayaa laga yaabaa inay u muuqdaan kuwo adag oo waxay noqon karaan haddii aad runtii rabto inaad sameyso kala-soocid casri ah, laakiin haddii aad si fudud u rabto inaad u guurto iimaylka shaqada galka Shaqada^(Work)  si toos ah, markaa waa keega.

Si xeerarku faa'iido u yeeshaan, waa inaad marka hore abuurtaa faylalka qaarkood hoosta sanduuqaaga sanduuqa si aad u kala saartid^(Inbox) iimaylkaaga, sida Mashaariicda, Shaqada^(Work) , Qoyska^(Family) , iwm.

Waxaad samayn kartaa galalka adiga oo midigta gujinaya Inbox ama gal kasta oo dooro Folder Cusub^{(New Folder)} . Habka soo socdaa wuxuu ku shaqeeyaa Outlook 2010 , 2013, 2016, 2019 iyo Office 365 .

Dejinta Xeerarka Muuqaalka

Hadda si aad u bilowdo, fur Outlook , dhagsii faylka faylka^(File) oo waxaad arki doontaa badhanka Maamul Xeerarka & Digniinaha^{(Manage Rules & Alerts)} oo dhanka hoose u socda.

Daaqadda ugu weyn ee Xeerarka^(Rules) iyo Ogeysiisyada^(Alerts) ayaa soo bixi doona waxaana laga yaabaa inaad aragto hal sharci oo horey loo sameeyay iyadoo ku xiran nooca Outlook .

Halkan waxaad ka gujin doontaa batoonka Xeerka Cusub^{(New Rule)} si aad ugu bilowdo xeerkaaga^(Outlook) iimaylka ugu horreeya. Wadahadalka Wizard -ka ^(Wizard)Xeerarka^(Rules) ayaa soo bixi doona wuxuuna ku tusi doonaa qaab-dhismeedka xeerka caadiga ah.

Kuwani waa kuwa ugu badan oo laga yaabo inaad weligaa u baahan doonto. Xeerka ugu caansan waa kan ugu horreeya ee liiska ku jira, " Ka rari farriimaha qof galka^{(Move messages from someone to a folder)} ". Horey u soco oo dooro, dabadeed dhagsii Next .

Waxaad arki doontaa sanduuqa liiska hoose ee loo yaqaan "Tallaabada 2:" ayaa ku hadhsan xagga hoose oo leh qoraal hoosta laga xarriiqay. Xaqiiqda, dhammaantiin waa inaad sameysaa si aad u dejiso qaanuunka waa guji hyperlinks ee dadka ama kooxda dadweynaha^{(people or public group)}  oo lagu cayimay^{(specified )} si aad u dooratid cinwaanka iimaylka iyo meesha aad rabto in iimaylladaas ay aadaan.

Markaas waxaad riixi kartaa dhame^(Finish) oo waad dhammaysay. Si kastaba ha noqotee, haddii aad rabto inaad xeerka ka dhigto mid aad u adag, ka dib markaad gujiso Next waxay ku siin doontaa dhammaan xulashooyin badan oo badan:

Markaad hubiso shuruudaha kala duwan ee sanduuqa liiska sare, sharaxaadda qaanuunka ee hoose waxay sidoo kale ka buuxsami doontaa hyperlinks badan. Xitaa waxaad samayn kartaa sharciyo ka raadiya ereyo gaar ah oo ku jira jidhka iimaylka ka dibna ku samee ficillada email-ladaas.

Hawshaada xigta waa inaad gujiso hyperlink kasta oo aad doorato qiyamka laxiriira sida ciwaanka iimaylka, folder-yada, iwm. Tusaalahayaga sare, waxaad u baahan doontaa inaad gujiso dadka ama kooxda dadweynaha^{( people or public group)} oo aad doorato ciwaanka iimaylka.

Kadibna ku dhufo kelmadda laguu cayimay^(specified) oo ka dhex baadho galka aad jeceshahay in emailka loo raro ama ku dhufo New oo gal cusub ayaa lagu samayn doonaa hoosta galka hadda muuqda.

Hadda waxaad arki doontaa qaybta hoose oo lagu cusboonaysiiyay qiyamka dhabta ah ee xeerkaaga.

Markaad gujiso Next, waxaad samayn kartaa ficillo badan oo qaanuunka ah. Sida caadiga ah kani keligaa waad ka tagi kartaa haddii ay tahay sharci fudud, laakiin haddii aad rabto inaad sidoo kale sameyso ficillo kale sida ciyaarida cod, u gudbi emailka, ka samee nuqul ka mid ah, daabac iimaylka, bilaw barnaamij kale, socodsii qoraal, iwm. , markaa waxaad ku samayn kartaa dhammaan taas shaashaddan.

Guji Xiga^(Next) marka aad dhammayso waxaana lagu keeni doonaa wada hadalka ka reeban^(Exceptions) , halkaas oo aad ka dooran karto shuruudaha aadan rabin in sharcigan lagu sameeyo. Ilaa aad haysatid kiisas gaar ah mooyaane, waxaad kaga tagi kartaa meel banaan, taas oo ah mid aan caadi ahayn.

Guji Next^{(Click Next)} oo waxaan ugu dambeyntii gaadhnay dhamaadka saaxirkii sharciga! Sii sharciga magac sida "Dhaqdhaqaaq saaxiibada email" si aad u ogaato waxa uu qabanayo marka aad dib u eegto.

Markaa haddii aad horeba ugu haysatid iimaylo ku jira sanduuqaaga cusub ee u dhigma xeerkaaga cusub, calaamadee sanduuqa si aad xeerkan ugu socodsiiso fariimaha hore ugu jiray sanduuqa-gelinta^{(Run this rule on messages already in Inbox)} . Waxaad uga tagi kartaa wax kasta oo kale sida default oo guji dhame^(Finish) !

Hadda waxaad u abuuri kartaa shuruuc loogu talagalay dadka, wargeysyada, bayaannada kaararka deynta / bangiga iyo wax kasta oo kale oo aad ka fikiri karto si aad u bilowdo maareynta emailkaaga Outlook si hufan! Ku raaxayso!

Automatically Move Emails into Folders in Outlook using Rules

In this рost, we’ll take a look at how you can manage your Outlook email better by having incoming mail automatiсally moved into separate folders. If you get a lot of email еveryday, this can save lots of time.

Rather than having to spend an hour once a week moving emails from the Inbox to your categorized folders, email rules will help automate your inbox organization. This is very similar to using labels and filters in Gmail.

Email rules may seem complicated and they can be if you really want to perform some sophisticated sorting, but if you simply want to move work emails to the Work folder automatically, then it’s a piece of cake.

In order for rules to be useful, you should first create some folders underneath your Inbox to categorize your email, such as Projects, Work, Family, etc.

You can create folders by right-clicking on Inbox or any folder and selecting New Folder. The following procedure works on Outlook 2010, 2013, 2016, 2019 and Office 365.

Setup Outlook Rules

Now to get started, open Outlook, click on the File tab and you’ll see the Manage Rules & Alerts button towards the bottom.

The Rules and Alerts main window will appear and by default you might see one rule already created depending on your version of Outlook.

From here you will click the New Rule button to get started with your first Outlook email rule. The Rules Wizard dialog will pop up and it will show you some common rule templates.

These are the most common ones and probably all you’ll ever need. The most common rule is the first one listed, “Move messages from someone to a folder“. Go ahead and select it, then click Next.

You’ll notice the bottom list box that is called “Step 2:” remains at the bottom with some underlined text. In reality, all of you have to do to setup the rule is click on the hyperlinks for people or public group and specified to choose the email address and where you want those emails to go.

Then you can click Finish and you’re done. However, if you want to make the rule more complicated, then clicking Next will give you a whole lot more options:

As you check on different conditions in the top list box, the rule description at the bottom will also populate with more hyperlinks. You can even create rules that look for specific words in the email body and then perform actions on those emails.

Your next task is to click on each hyperlink and choose the associated values like email addresses, folders, etc. In our example above, you’ll want to click on people or public group and choose an email address.

Then click on the word specified and browse to the folder you would like the email to be moved to or click New and a new folder will be created under the currently highlighted folder.

Now you’ll see the bottom part updated with the actual values for your rule.

When you click Next, you can set more actions for the rule. You can normally leave this alone if it’s a simple rule, but if you want to also perform other actions like play a sound, forward the email, make a copy of it, print the email, start another program, run a script, etc., then you can do all of that on this screen.

Click Next when you are done and you’ll be brought to the Exceptions dialog, where you can choose what conditions you would not want to have this rule processed for. Unless you have some unique cases, you can leave it blank, which is the default.

Click Next and we’ve finally reached the end of the rule wizard! Give the rule a name like “Move Friends Email” so that you know what it does when you look at it later on.

Then if you have emails already in your Inbox that would match your new rule, check the box to “Run this rule on messages already in Inbox“. You can leave everything else as default and click Finish!

Now you can create rules for people, newsletters, bank/credit card statements and whatever else you can think of to start managing your Outlook email more efficiently! Enjoy!

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