Microsoft 365 ayaa dhawaan ku dhawaaqday astaamo cusub si ay ula socoto wax soo saarka. Waxaa loola dan lahaa in la kormeero xogta ku saabsan shaqaalaha laakiin muujinta daahfurka ayaa dib u dhacday ka dib markii dadka lagu wargeliyay tirada xogta isticmaale ee ay ururiyeen Kooxaha Microsoft^{(Microsoft Teams)} .

Waa maxay xogta ay ururiyaan Kooxaha Microsoft ?^{(Microsoft Teams)}

Kooxaha Microsoft waxay^{(Microsoft Teams)} ururiyaan saddex nooc oo xog ah sida Tirakoobka, Isticmaalka,^{(Census, Usage, )} iyo xogta ka warbixinta khaladka^{( Error reporting data)} . Xogta tirokoobku ma aha wax aan ahayn macluumaadka caadiga ah ee ku saabsan qalabkaaga, nidaamka qalliinka, iyo luqadda isticmaalaha. Waxa kale oo ay abuurtaa aqoonsi isticmaale oo gaar ah, kaas oo la ilaaliyo laba jeer si looga fogaado isku xidhka aan loo baahnayn. Xogta tirakoobka ee ku jirta warbixinta waxqabadka ^(Census)isticmaale ee Kooxaha^{(Teams user)} waa xogta la ururiyay mana ka saari karo isticmaaluhu.

Microsoft sidoo kale waxay aruurisaa xogta isticmaalka oo ay ku jiraan tirada fariimaha la soo diro^{(number of messages sent)} , wicitaanada^(calls) iyo shirarka^{(meetings joined)} lagu soo daray magaca ururka^{(name of the organization)} . Waxa kale oo ay gacan ka geysataa raadinta khaladaadka si ay u go'aansato waqtigeeda. Waxa loo yaqaan khalad^(Error) ka warbixinta.

Akhri: ^(Read:) Sida loo abuuro Koox Gaar ah oo loo beddelo Sirnimada Kooxaha Microsoft^{(How to create a Private Team and change Privacy in Microsoft Teams)} .

Warbixinta Waxqabadka Isticmaalaha Kooxaha Microsoft^{(Microsoft Teams User Activity Report)}

Si aad u aragto oo aad wax uga beddesho warbixinta waxqabadka isticmaale ee Kooxaha^(Teams) , waa inaad noqotaa maamulaha adeegga Kooxda^{(Teams service admin)} . Si loo ogaado wax badan oo ku saabsan doorarka maamulka iyo ogolaanshaha, gal doorarka maamulka kooxaha si aad u maamusho koox^{(access Teams administrator roles to manage a team)} .

1. Dhinaca bidix ee navigation-ka ee xarunta maamulka kooxaha Microsoft^{(Microsoft Teams)} , aad Analytics & reports > Usage reports .
2. Ka dooro dhaqdhaqaaqa adeegsadaha kooxaha^{(Teams user activity )} ee tabka warbixinada^{(View reports)} eegno, oo hoos timaada tabka Warbixinta^{(Report )} .
3. Dooro kala duwanaansho ka hooseysa tabka tirada xogta^{(data range)}
4. Guji warbixinta Run

Turjumaada Warbixinta Waxqabadka Isticmaalaha Kooxaha^{(Teams User Activity Report)}

Warbixinta waxqabadka isticmaale ee Kooxaha^{(Teams user)} waxa la eegi karaa 7 maalmood, 30 maalmood, ama 90 maalmood^{(7 days, 30 days, or 90 days)} ee u dambeeya . Warbixintu waxay ku siinaysaa kala-saar isticmaalka isticmaaluhu. Waxay ku siinaysaa tafaasiisha fariimaha kanaalka, jawaabaha iyo fariimaha soo dhejiya, faahfaahinta shirarka la soo agaasimay, waxayna ka qayb qaadatay tafaasiisha kulanka. Mid ayaa sidoo kale bixin kara faahfaahinta hawshii u dambaysay, wakhtiga fiidyaha, iyo hawsha wadaagga shaashadda.

Warbixintani waxay faa'iido u leedahay maamulayaasha shirkadu si ay u eegaan fikradaha dhaqdhaqaaqa shaqaalaha iyagoo isticmaalaya Kooxo^(Teams) . Maamulayaashu waxay eegi karaan ilaa 19 nooc oo kala duwan oo xogta dhaqdhaqaaqa isticmaalaha. Hadda, ma jirto si ay isticmaalayaashu uga baxaan xog ururintan maamulayaasha shirkadahooda. Inkasta oo laga yaabo in shirkado badani aanay ka warqabin helitaanka xogtaas.

Halkee lagu kaydiyaa xogta isticmaalayaasha kooxaha ?^{(Teams user)}

Kooxaha Microsoft^{(Microsoft Teams)} waxay ka shaqeeyaan adduunka oo dhan iyo dhawr xukun oo leh heerar kala duwan oo habka xogta loo maareeyo. Haddii aad rabto inaad aragto halka xogta shakhsi ahaaneed ay ku kaydsan tahay, waxaad aadi kartaa xarunta maamulka ee Microsoft 365^{(Microsoft 365 admin center)} . Guji Settings > Organization profile , ka dibna u gudub Goobta Xogta^{(Data Location)} .

Maaraynta Ogeysiinta Kooxaha

Markaad ka shaqaynayso kooxaha^(Teams) , helista ogeysiisyo dhowr ah oo leh qoonjin joogto ah oo ku taal dhinaca midig ee hoose ee shaashadda waxay noqon kartaa wax mashquuliya.

Waxaad dib ula soo noqon kartaa kontoroolka adigoo gujinaya saddexda dhibcood ee dhinaca midig ee sare ee Kooxaha^(Teams) , dooranaya ogeysiisyada Channel^{(Channel notifications)} , oo aad damiso gabi ahaanba. Waxa kale oo aad dejin kartaa xeerar cusub adiga oo dooranaya "Custom" .

Waxaa laga yaabaa inaad rabto inaad damiso " Dhammaan qoraallada cusub^{(All new posts)} " sidoo kale waxaa laga yaabaa inaad rabto inaad yarayso sheegida kanaalka^(Channel) ie marka qof kugu dhejiyo kanaalka adoo isticmaalaya @ kanaalka^(Channel) magaca " Banner and feed " ilaa " Kaliya muuji quudinta^{(Only show in feed)} ".

Waxyaabo kale oo kaa jeediya ayaa ah marka lagugu martiqaado shir la qorsheeyay ama aad ka baxdo shirka qayb ahaan laakiin aad wali hesho ogeysiis mar kasta oo fariin lagu qoro sanduuqa chatbox ee shirka socda.

Xalka ku meel gaadhka ah ee dhibaatadan waa in la beddelo heerkaaga " Ha qasin^{(Do not disturb)} ". Waxaad tan ku samayn kartaa adigoo gujinaya sawirka profile kaaga ee ku yaal bogga ugu muhiimsan ee kooxaha^(Teams) , guji " La heli karo^(Available) " oo u beddel " Ha qasin^{(Do not disturb)} " .

Waxa kale oo aad maarayn kartaa mudnaanta adiga oo aadaya Settings > Privacy , guji " Maareey gelitaanka mudnaanta^{(Manage priority access)} " oo ku dar magacyada dadka aad ka rabto ogeysiisyada.

Akhri^(Read) : Kooxaha Microsoft way shil galaan ama fariistaan ​​inta lagu jiro shirarka^{(Microsoft Teams crashes or freezes during meetings)} .

Xakamaynta gelitaanka kooxaha Microsoft

Kooxuhu waxay^(Teams) sidoo kale ku siinayaan hab aad ku xaddidayso gelitaanka Kooxaha Microsoft^{(Microsoft Teams)} si aad u hesho wakhti iyo meel aad ku fikirto oo aad ku shaqeyso.

Waxa aad taas samayn kartaa adiga oo aado Settings > Privacy oo aad ku rogato badhanka raadiyaha " Akhri rasiidhada ".^{(Read receipts)}

Waxaad waydiisan kartaa ururkaaga inuu shido xaqiijinta dhinacyo badan leh^{(multi-factor authentication)} ee akoonkaaga oo aad ku darto lakabka ilaalinta dheeraadka ah. Furaha sirta ah ee xooggan, gaarka ah iyo maamulaha sirta ah ayaa lagama maarmaan u ah ilaalinta akoonnada.

Waxa kale oo aad samayn kartaa kanaalada gaarka ah^{(private channels)} haddii aad xubin ka tahay koox gaar ah, taas oo u oggolaanaysa gelitaanka xaddidan ee xubnaha qaarkood ee kooxda. Kooxda la doortay, aad qaybta channels, oo ku dhufo saddexda dhibcood. Tag kanaalka ku dar^{(Add channel)} , hoosta Sirnimada^(Privacy) , oo dooro Sirnimada^(Privacy) .

Waxaad markaa dooran kartaa dadka aad ku dari karto kooxda - ilaa 250 qof. Keliya abuuraha kanaalka ayaa ku dari kara ama ka saari kara dadka kanaalka gaarka ah. Faylasha ama fariimaha lagu wadaago kanaalka gaarka ah ma helaan cid ka baxsan.

Kooxaha Microsoft^{(Microsoft Teams)} waxay heleen caan, iyagoo u wareegay shaqada fog. Shaqaaluhu hadda waxay u baahan yihiin inay iska kaashadaan iyadoo la hubinayo in xogta xasaasiga ahi ay si buuxda ammaan u ahaanayso oo aan si khaldan loo isticmaalin warbixinta waxqabadka isticmaale Kooxuhu . ^{(Teams user)}Talooyinka kor lagu soo sheegay ayaa kaa caawin doona ilaalinta xogtaada iyada oo la ilaalinayo wada xidhiidhka. Waxaan rajeynayaa inay kuu shaqeeyaan.

Akhri soo socda^{(Read next)} : Kooxda Microsoft ee xusuusta sare leh iyo arrinta isticmaalka CPU.^{(Microsoft Teams high memory and CPU usage issue.)}

How Microsoft Teams tracks your activity and how to stop it

Microѕоft 365 recently annoυnced new features to track productivity. It was aimеd at monitoring data about workers but the feature launch backfired after people were made aware of the amount of user data collected by Microsoft Teams.

What data does Microsoft Teams collect?

Microsoft Teams collects three types of data i.e. Census, Usage, and Error reporting data. The census data is nothing but standard information about your device, operating system, and user language. It also generates a specific user ID which, is protected twice to avoid unnecessary linkage. Census data in the Teams user activity report is default data collected and cannot be opted out of by the user.

Microsoft also collects usage data which includes the number of messages sent, calls and meetings joined along with the name of the organization. It also assists in tracking errors so that they can be fixed in time. It is called Error reporting data.

Read: How to create a Private Team and change Privacy in Microsoft Teams.

Microsoft Teams User Activity Report

To view and edit a Teams user activity report, you must be a Teams service admin. To know more about admin roles and permissions, access Teams administrator roles to manage a team.

1. In the left navigation pane of the Microsoft Teams admin center, go to Analytics & reports > Usage reports.
2. Select Teams user activity from the View reports tab, under the Report tab.
3. Select a range under the data range tab
4. Click on Run report.

Interpreting the Teams User Activity Report

The Teams user activity report can be viewed over the last 7 days, 30 days, or 90 days. The report gives a breakdown of usage by the user. It gives details of channel messages, reply and post messages, organized meeting details, and participated in meeting details. One can also give details of the last activity, video time, and screen sharing activity.

This report is useful for company administrators to view insights into employee activity using Teams. Administrators can view up to 19 different types of user activity data. Presently, there is no way for users to opt-out of this data collection from their respective company administrators. Although many companies may not be aware of the availability of such data.

Where is the Teams user data stored?

Microsoft Teams operates across the world and in several jurisdictions with different standards for the way data is handled. In case you want to see where the individual data is physically stored, you can go to Microsoft 365 admin center. Click Settings > Organization profile, and then scroll to Data Location.

Managing Teams Notifications

While working on Teams, receiving several notifications with constant pinging in the bottom right of the screen can be quite a distraction.

You can take back the control by clicking on the three dots at the top right of the Teams, selecting Channel notifications, and turning them off completely. You can also set up new rules by selecting “Custom”.

You may want to turn off “All new posts” and may also want to reduce Channel mentions i.e. when someone tags you in a channel using @Channel name from “Banner and feed” to “Only show in feed“.

Another distraction is when you have been invited to a scheduled meeting or have left a meeting partway but still receiving notifications every time a message is typed into the chatbox of the ongoing meeting.

A temporary solution for this problem is to change your status to “Do not disturb”. You can do this by clicking on your profile picture on the main page of the Teams, click on “Available” and change it to “Do not disturb”.

You can also manage priority by going to Settings > Privacy, click on “Manage priority access” and add the names of the people from who you want notifications.

Read: Microsoft Teams crashes or freezes during meetings.

Access control in Microsoft Teams

Teams also provide you a way to limit access on Microsoft Teams so that you get time and space to think and work.

You can do this by going to Settings > Privacy and toggling the “Read receipts” radio button.

You can ask your organization to turn on the multi-factor authentication on your account and add an extra layer of protection. A strong, unique password and a password manager is necessary for account protection.

You can also set up private channels if you are a member of a specific team, allowing limited access to only certain members of the team. In the chosen team, go to the channels section, and click on the three dots. Go to Add channel, under Privacy, and select Privacy.

You can then select the respective people to add to the team – up to 250 people. Only a channel creator can add or remove people from a private channel. Files or messages shared within a private channel are not accessible to anyone outside it.

Microsoft Teams has gained popularity, with the shift to remote work. Workers now need to collaborate while ensuring sensitive data stays completely secure and the Teams user activity report is not misused.  The above-mentioned suggestions will help keep your data secure while maintaining smooth communication. Hope they work out for you.

Read next: Microsoft Teams high memory and CPU usage issue.

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