Ku biirista boostada ee Microsoft Word waxay kuu ogolaanaysaa inaad dirto xarfo shakhsi ah iyo iimaylo adigoon u baahnayn inaad habayn karto xaraf kasta. Waxaad u diyaarin kartaa dukumeentigaaga sidaad rabto oo waxaad ku dari kartaa meeleeyayaasha goobaha xogta ee kala duwan ee aad rabto inaad si firfircoon uga buuxiso isha xogta.

Tusaale ahaan, waxaad u diyaarin kartaa hal xaraf dhammaan asxaabtaada oo ku weydiinaya sida ay xaaladdoodu tahay, laakiin awood aad u beddesho magacyada iyo magaalooyinka xarafka. Sidan, warqaddaada guud ee Yooxanaa^(John) waxay xusi doontaa magaciisa iyo magaaladiisa, isla warqadda Mike waxay ku qori doontaa magaca Mike iyo magaaladiisa.

Ku Samee Liiska Qaatayaashaada Xaashiyaha Faafinta ee Excel^{(Create Your Recipients List In An Excel Spreadsheet)}

Waxaad u baahan doontaa inaad ururiso liiska qaatahayaasha iyo xogtooda hal il xogeed. Habka ugu fudud ee tan loo samayn karo waa in la sameeyo xaashida xisaabaadka Microsoft Excel oo aad ku darto dhammaan xogta kuwa qaata. Waxaad markaas dib u soo ceshan kartaa xogtan Excel xarafka isku-dhafka mail^{(retrieve this Excel data into the mail merge letter)} ee Microsoft Word.

1. Isticmaal raadinta Start Menu si aad u raadiso una furto Microsoft Excel .

1. Guji tabka Guriga^(Home) ee dhinaca bidixda oo ka dooro buugga shaqada^{(Blank workbook)} ee bannaan dhinaca midigta. Tani waxay kuu abuuri doontaa xaashi shaqo oo maran.

1. Bilow^(Start) gelida xogta e-helayaasha isku darka waraaqahaaga. Hubi^(Make) inaad isticmaasho safka hore madaxyada xogtaada. Haddii aad rabto inaad geliso qof magaciisa, isticmaal Magaca^(Name) sida madaxa safka koowaad, iyo wixii la mid ah.

1. Tusaalaha soo socda, waxaanu u samaynay miis ay ku jiraan xog qaar oo afar qof ah. Waxaan u abuuri doonaa warqad isku-darka boostada shakhsi ahaaneed mid kasta oo ka mid ah dadkan gudaha Microsoft Word .

1. Guji liiska Faylka^(File) ee ugu sarreeya, ka dooro Badbaadinta^(Save) dhinaca bidixda, oo guji badhanka Browse .

1. U gudub miiskaaga^(Navigate) , geli magac xaashida xaashida ee Excel , oo dhagsii badhanka Save si aad u kaydiso xaashida miiskaaga. Tani waxay fududayn doontaa helitaanka xaashida faafintaada markaad ku dhex isticmaasho Microsoft Word .

1. Waxaad ku xidhi kartaa Microsoft Excel kombiyuutarkaaga.

Ku diyaari Dukumentigaga Microsoft Word^{(Prepare Your Document In Microsoft Word)}

Waxaad u baahan doontaa inaad qorto warqad guud oo aad rabto inaad u dirto mid kasta oo qaatahaaga ah^{(send to each of your recipients)} . Warqadani waa inay ka kooban tahay macluumaadka ay wadaagaan dhammaan dadka qaata. Tusaalooyinka qaarkood waxaa ka mid ah qorista khadka salaanta, weydiinta sida ay wax u yihiin, la wadaagida fikradahaaga, iyo wixii la mid ah.

Garoomada ha banneen halka aad rabto in macluumaadka qaatahaagu ka soo muuqdo. Waxaad ku dari doontaa mar dambe marka aad bilowdo isku darka waraaqaha ee Microsoft Word .

1. Ka soo billow Microsoft Word ka Start Menu ee kumbuyuutarkaaga.

1. Guji Guriga^(Home) ee dhinaca bidixda oo ka dooro dukumeenti maran^{(Blank document )} dhinaca midigta. Waxaad sidoo kale isticmaali kartaa template haddii aad rabto.

1. Dukumeenti maran ayaa furmi doona U qor warqadda aad rabto inaad u dirto kuwa qaata.

1. Xor ayaad u tahay inaad isticmaasho midab kasta, qaabaynta, qaababka xarfaha, iyo walxaha kale ee aad rabto. Waxaan abuurnay warqadan soo socota si aan ugu dirno kuwa na qaata. Warqadda waxaa ku qornaan doona magaca qofka xagga sare, magaaladiisuna xagga hoose.

1. Dukumentiga ha furnaado markaad samaynayso isku darka boostada ee qaybta hoose.

Ku samee Isku-dhafka Boostada ee Microsoft Word^{(Create a Mail Merge In Microsoft Word)}

Microsoft Word wuxuu kuu ogolaanayaa inaad abuurto isku-darka boostada adoo isticmaalaya saaxir tallaabo-tallaabo ah. Tani waxay si aad ah kuugu fududaynaysaa inaad doorato xarafka aad rabto inaad isticmaasho, ku darto helayaasha aad u baahan tahay, oo aad si firfircoon u bedesho nuxurka xarafka.

1. Iyadoo warqaddaadu ay weli ku furan tahay Word , dhagsii tabka^(Mailings) Boostada ee xagga sare, dooro ikhtiyaarka Isku-dhafka Boostada ee Bilowga , oo dooro ^{(Start Mail Merge)}Wizard Tallaabo-tallaabo ah ee Isku-dhafka Boostada^{(Step-by-Step Mail Merge Wizard)} .

1. Muraayad cusub ayaa ka soo bixi doonta dhanka midig ee shaashaddaada. Hoosta qaybta koowaad ee leh Dooro nooca dukumentiga^{(Select document type)} , dooro Xarfaha^(Letters) . Waxaad dooran kartaa fariimaha E-mailka^{(E-mail messages)} haddii aad rabto inaad ku dirto warqadda iimaylka.
   
   Kadib dhagsii Next: Dukumeentiga^{(Next: Starting document)} ka bilaabmaya xagga hoose si aad u sii wadato.

1. Shaashada soo socota, Word wuxuu ku weydiin doonaa dukumeentiga aad rabto inaad u isticmaasho isku darka waraaqaha. Guji Isticmaalka dokumentiga hadda jira^{(Use the current document)} si aad u isticmaasho warqaddaada hadda hawsha.
   
   Haddii xarafkaagu uu ku jiro faylal kale oo Word ah, dhagsii Start from dukumeenti jira^{(Start from existing document)} si aad u furto faylkaas.
   
   Kadib guji Next: Dooro kuwa qaata^{(Next: Select recipients)} xagga hoose.

1. Hoosta Xulo qaybta qaataha^{(Select recipients)} , dooro Isticmaal liiska jira^{(Use an existing list)} . Tani waa sababta oo ah waxaad hore u abuurtay xaashida faafinta ee Excel oo ay ku jirto xogta dadka qaataha ah.
   
   Waxaad dooran kartaa nooca liiska cusub ee^{(Type a new list)} ikhtiyaarka ah haddii aanad hore u soo ururin xogta dadka qaataha.
   
   Dabadeed dhagsii Browse si aad u soo dejiso xaashidaada Excel.

1. U gudub miiskaaga^(Navigate) oo laba-guji xaashida Excel ee aad hore u abuurtay. Tani waxay furi doontaa xaashida faafinta ee Microsoft Word .
2. Word ayaa ku weydiin doona xaashida aad jeceshahay inaad ka isticmaasho xaashida faafintaada. Dooro xaashida ay ku jirto xogtaada, calaamadee safka koowaad ee xogta waxa uu ka kooban yahay tiirarka madaxa^{(First row of data contains column headers)} , oo guji OK .

1. Word wuxuu kuu ogolaanayaa inaad doorato kuwa aad rabto inaad u isticmaasho isku darka waraaqaha haddii aadan rabin inaad isticmaasho qof kasta oo ku jira liiska. Calaamadee^(Checkmark) sanduuqyada dadka aad rabto inaad ku darto xarfahaaga.
   
   Waxaad isticmaali kartaa sifaynta liiska hoostiisa si aad u kala soocdo oo aad u shaandhayso qaatayaashaada. Kala^(Sorting) -soociddu waxay kuu ogolaanaysaa inaad u kala saarto diiwaannadaada kor u kaca iyo dalabaadka hoos u dhacaya. Shaandhaynta^(Filtering) waxay kuu ogolaanaysaa inaad is barbar dhigto beeraha oo aad shaandhayso kuwa aanad u baahnayn.
   
   Ugu dambeyntii, guji OK xagga hoose.

1. Guji Xiga: Warqadaada ku qor^{(Next: Write your letter)} xagga hoose.
2. Shaashadda soo socota ayaa kuu ogolaanaysa inaad isticmaasho goobaha xogta ee warqadaada. Si aad tan u isticmaasho, dhig cursorkaaga meesha aad rabto inaad ku darto goob xogeed xarafka oo guji waxyaabo badan^{(More items )} oo dhinaca midigta ah.

1. Dooro goobta xogta aad rabto inaad ku darto oo guji Geli^(Insert) xagga hoose.

1. Waxaad u baahan doontaa inaad ku darto dhammaan goobaha xogtaada xarafka si xarfahaagu ay ugu jiraan dhammaan macluumaadka loo baahan yahay. Kadib dhagsii Next: Dib u eeg xarfahaaga^{(Next: Preview your letters)} .

1. Waxaad dib u eegi kartaa xarfaha la soo saari doono natiijada isku darka waraaqahaaga. Guji calaamadaha fallaadha bidix iyo midig si aad u aragto xarfaha mid kasta oo ka mid ah qaatahaaga.
   
   Kadib dhagsii Next: Buuxi isku darka^{(Next: Complete the merge)} .

1. Hadda waxaad gujin kartaa Daabac^(Print) si aad u daabacdo xarfahan gaarka ah ama waxaad dooran kartaa Tafatir xarfaha gaarka ah^{(Edit individual letters)} si aad u saxdo xarfahan.

Isku-darka boostada^(Mail) runtii waa muuqaal waqti-badbaadin ah oo ku jira Microsoft Word^{(feature in Microsoft Word)} .

Ma ogtahay in aad isku dari karto dukumeentiyo badan oo ku jira Word^{(merge multiple documents together in Word)} ? Taasi waxay ku caawin doontaa haddii aad hore u qortay xarfahaaga gaarka ah oo aad rabto inaad ku darto hal fayl.

How To Create a Mail Merge In Microsoft Word

Mail merge in Microsoft Word allows you to send personalized letters and emails without having to customize each letter. You can prepare your document the way you want and add placeholders for the various data fields that you want to dynamically fill from a data source.

For example, you can prepare a single letter for all your friends asking how they’re doing but with the ability to change the names and cities dynamically in the letter. This way, your generic letter to John will mention his name and his city, and the same letter to Mike will have Mike’s name and his city on his letter.

Create Your Recipients List In An Excel Spreadsheet

You’ll need to gather a list of recipients and their data into a single data source. An easy way to do this is to create a Microsoft Excel spreadsheet and add all your recipients’ data to it. You can then retrieve this Excel data into the mail merge letter in Microsoft Word.

1. Use the Start Menu search to search for and open Microsoft Excel.

1. Click the Home tab in the left sidebar and choose Blank workbook from the right-hand side pane. This’ll create a blank worksheet for you.

1. Start entering data for your mail merge recipients. Make sure to use the first row for the headers of your data. If you’re going to enter someone’s name, use Name as the header in the first row, and so on.

1. In the following example, we’ve created a table with some data for four people. We’ll create a personalized mail merge letter for each of these people in Microsoft Word.

1. Click the File menu at the top, choose Save from the left sidebar, and click the Browse button.

1. Navigate to your desktop, enter a name for your Excel spreadsheet, and click the Save button to save the spreadsheet to your desktop. This’ll make finding your spreadsheet easier when you use it in Microsoft Word.

1. You can close Microsoft Excel on your computer.

Prepare Your Document In Microsoft Word

You’ll need to write a generic letter that you want to send to each of your recipients. This letter should contain the information that’s common to all recipients. Some examples include writing the greeting line, asking how they’re doing, sharing your thoughts, and so on.

Keep the fields blank where you want your recipients’ information to appear. You’ll add that later when you start the mail merge in Microsoft Word.

1. Launch Microsoft Word from the Start Menu on your computer.

1. Click Home in the left sidebar and choose Blank document from the right-hand side pane. You can use a template as well if you want.

1. A blank document will open. Write the letter you want to send to your recipients.

1. You’re free to use any colors, formatting, font styles, and other items you want. We’ve created the following simple letter to send to our recipients. The letter will have the person’s name at the top and their city at the bottom.

1. Keep the document open as you’ll do the mail merge in the section below.

Create a Mail Merge In Microsoft Word

Microsoft Word lets you create a mail merge using the step-by-step wizard. This makes it extremely easy for you to choose the letter you want to use, add the recipients you need, and dynamically change the content of the letter.

1. While your letter is still open in Word, click the Mailings tab at the top, select the Start Mail Merge option, and choose Step-by-Step Mail Merge Wizard.

1. A new pane will appear on the right-hand side of your screen. Under the first section that says Select document type, choose Letters. You can choose E-mail messages if you want to send your letter via an email.
   
   Then click Next: Starting document at the bottom to continue.

1. On the following screen, Word will ask what document you want to use for mail merge. Click the Use the current document option to use your current letter for the task.
   
   If your letter is in another Word file, click the Start from existing document to open that file.
   
   Then click Next: Select recipients at the bottom.

1. Under the Select recipients section, select Use an existing list. This is because you’ve already created an Excel spreadsheet containing your recipients’ data.
   
   You can select the Type a new list option if you don’t already have your recipients’ data gathered.
   
   Then click Browse to import your Excel spreadsheet.

1. Navigate to your desktop and double-click the Excel spreadsheet you created earlier. This’ll open the spreadsheet in Microsoft Word.
2. Word will ask which sheet you’d like to use from your spreadsheet. Select the sheet that contains your data, checkmark the First row of data contains column headers option, and click OK.

1. Word lets you select the recipients you want to use for mail merge if you don’t want to use everyone that’s on the list. Checkmark boxes for the people that you want to include in your letters.
   
   You can use the refine options beneath the list to sort and filter your recipients. Sorting lets you sort your records in ascending and descending orders. Filtering lets you compare the fields and filter out the ones you don’t need.
   
   Finally, click OK at the bottom.

1. Click Next: Write your letter at the bottom.
2. The following screen lets you use your data fields in your letter. To use this, put your cursor where you want to add a data field in the letter and click More items on the right-hand side pane.

1. Choose the data field you want to add and click Insert at the bottom.

1. You’ll want to add all your data fields to the letter so that your letters have all the required information in them. Then click Next: Preview your letters.

1. You can preview the letters that will be generated as the result of your mail merge. Click the left and right arrow icons to view letters for each of your recipients.
   
   Then click Next: Complete the merge.

1. You can now click Print to print these personalized letters or select Edit individual letters to edit these letters.

Mail merge is indeed a great time-saving feature in Microsoft Word.

Did you know you could merge multiple documents together in Word? That’ll help if you’ve already written your personalized letters and you want to combine them into a single file.

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