Haddii aad fasax u baxayso oo aanad diyaar u ahayn inaad ka jawaabto iimayladaada, waa fikrad wanaagsan inaad dejiso jawaab 'ka baxsan xafiiska' oo ku jirta Outlook kumbuyuutarkaaga. Sidan, qof kasta oo email kuu soo dira waxa uu heli doona jawaab toos ah oo u sheegaysa maqnaanshahaada xafiiska.

Muuqaalka^(Outlook) wuxuu kuu ogolaanayaa inaad abuurto jawaabo gaar ah si si toos ah loogu diro qof kasta oo ku soo diraya email. Waxa kale oo aad cayimi kartaa taariikhda caadada u ah inta lagu jiro appku uu ku maamuli doono iimayladaada.

Ka Deji Jawaabaha Muuqaalka Xafiiska ee Xisaabaadka Sarrifka^{(Set Out Of Office Outlook Replies For Exchange Accounts)}

Haddii aad ku sugan tahay goob ganacsi oo shirkaddaada ama ururkaagu isticmaalo Microsoft Exchange , waxaad haysataa hab aad u fudud oo aad uga dejiso jawaabaha xafiiska Outlook ee xisaabtaada iimaylka.

• Ka billow barnaamijka ' Outlook ' ee kumbuyuutarkaaga.
• Guji tab ku qoran Faylka^(File) xagga sare waxaadna arki doontaa doorashooyin kala duwan. Guji^(Click) ikhtiyaarka akhriya jawaabaha tooska ah (Out of Office)^{(Automatic Replies (Out of Office))} . Hadii aanad arkin doorashadan, u gudub qaybta xigta si aad u barato sida hawsha loo qabto.

• Sanduuq ayaa kasoo muuqan doona shaashaddaada taasoo kuu ogolaanaysa inaad geliso macluumaadka meelo kala duwan. Si aad u dirto jawaabaha caadooyinka ah ee tooska ah, waxaad u baahan doontaa inaad u buuxiso meelaha sida kuwa soo socda.
  
  Daar sanduuqa oranaya U dir jawaabaha tooska ah^{(Send automatic replies)} xagga sare.
  
  Sax-ku calaamadee dirista Keliya inta lagu jiro^{(Only send during this time range)} sanduuqa kala duwan ee wakhtigan. Kadib dooro ilaa iyo taariikhda marka aanad diyaar u ahayn inaad ka jawaabto iimayladaada.
  
  Haddii aad rabto in jawaabtaada loo diro oo keliya kuwa ku jira ururkaaga, dhagsii tabka Ururkayga^{(Inside My Organization)} Gudihiisa. Haddii kale, dhagsii tabka kale ee oranaya Outside My Organization .
  
  Ku qor jawaabta aad rabto inaad si toos ah u dirto sanduuqa ku yaal shaashaddaada. Waxa kale oo aad isticmaali kartaa qalabka qaabaynta si aad u qaabayso oo aad u bedesho qaabka qoraalkaaga.
  
  Markaad dhammayso, dhagsii OK si aad u badbaadiso isbedelada.

Muuqaalka^(Outlook) ayaa hadda si toos ah u soo diri doona fariintaada gaarka ah ee qof kasta oo ku soo dira iimaylka inta lagu jiro taariikhda aad cayimay.

Set Out Of Office Replies in Outlook For IMAP/POP3 Accounts

Inta badan isticmaalayaasha guud ee halkaas ka jira waxay ku isticmaalaan IMAP ama POP3 ^{(use IMAP or POP3 accounts)}akoonnada^(Outlook) muuqaalkooda . Tan badanaa waxaa ka mid ah isticmaalka Hotmail kaaga , Gmail , iyo xisaabaadka kale ee iimaylka ee app Outlook . Haddii aad ka mid tahay isticmaaleyaashan, waxaad u baahan doontaa inaad abuurto xeer aad ku dirto jawaabaha tooska ah maadaama habka kore aanu ku shaqayn doonin.

Nasiib wanaag, in kastoo, abuurista fariin gaar ah iyo qaanuun si toos ah u dirida^{(a rule to automate sending)} jawaabaha aad uguma adka Muuqaalka^(Outlook) .

Samee Qaabka Jawaabta Tooska ah^{(Create An Automatic Reply Template)}

• Ka fur Outlook kombayutarkaaga^(Outlook) oo dhagsii ikhtiyaarka iimaylka cusub^{(New Email)} ee sare.

• Daaqadda qoraalka iimaylka caadiga ah ayaa furmi doonta. Halkan, waxaad u baahan tahay inaad ku qorto iimaylka aad rabto in Outlook uu si toos ah u soo diro. Keliya^(Just) ku qor jidhka iimaylka kaas oo inta badan ka mid ah sheegida muddada aanad diyaar u ahayn iyo goorta aad soo noqon doonto.

• Guji tabka Faylka^(File) ee sare oo dooro Save As .

• Geli magaca qaabka jawaabtaada xafiiska kabaxsan oo ka dooro Template -ka Muuqaalka oo ka dooro ^{(Outlook Template)}Save as type menu dropdown. Markaas dhagsii Save .

• Xidh daaqada emailka oo dooro Maya^(No) marka ay ku waydiiso haddii aad rabto inaad kaydiso isbedelada.

Deji Xeerka Jawaabta Tooska ah^{(Set Up An Auto-Reply Rule)}

• Guji tabka Guriga , dooro ^(Home)Xeerarka^(Rules) , oo dooro Maamul Xeerarka & Digniinaha^{(Manage Rules & Alerts)} .

• Shaxda sharciyada iimaylka^{(Email Rules)} , dhagsii Xeer Cusub^{(New Rule)} si aad u abuurto xeer cusub.

• Dooro Codso xeerka fariimaha aan helo^{(Apply rule on messages I receive)} oo ku dhufo Next .

• Dooro ku helay xaalad taariikheed gaar ah^{(received in a specific date span)} oo ku dhufo xiriirkeeda sanduuqa cad ee weyn.
  
  Calaamadee labada ka dambeeya^(After) iyo ka hor^(Before) sanduuqyada hubinta oo cadee inta u dhaxaysa taariikhda taas oo aadan awoodin inaad kaga jawaabto iimayladaada. Kadibna ku dhufo OK kadibna^(Next) ku xigto .

• Calaamadee jawaabta adiga oo isticmaalaya template gaar ah^{(reply using a specific template)} oo guji xiriiriyaha.

• Dooro qaabka iimaylka ee aad hore u abuurtay, dhagsii Open , ka dibna ku dhufo Next .

• Ikhtiyaar ahaan, codso wixii ka reeban haddii aad rabto oo guji Next .

• Geli magac xeerkaaga oo guji dhame^(Finish) .

Dejinta Jawaabta Ka Baxsan Xafiiska ee Nooca Shabakadda Muuqaalka^{(Setting An Out Of Office Reply On The Outlook Web Version)}

Isticmaalayaal badan ayaa iska tuuraya barnaamijyadooda desktop-ka oo ku beddelaya kuwa dhiggooda ah ee shabakadda. Haddii aad taas hore u samaysay oo aad u isticmaashid nuqulka shabakadda Outlook^{(use the Outlook web version)} ee iimayladaada, waxaad samayn kartaa jawaab ka baxsan xafiiska Outlook for web, sidoo kale.

Midkani waa uu fududahay in la sameeyo marka loo eego hababka kale ee kor looga hadlay.

• U gudub shabakada Outlook oo gal akoonkaaga haddii aanad horeba u jirin.
• Marka aad aragto sanduuqaaga, dhagsii astaanta dejinta ee geeska kore ee midig ka dibna dooro View all settings^{(View all Outlook settings)} ee hoose. Waxay furi doontaa menu settings

• Waxaad arki doontaa dhowr habayn oo aad u habayn karto akoonkaaga Muuqaalka ^(Outlook)Waxaad doonaysaa in aad hesho doorashada odhanaysa jawaabo toos ah^{(Automatic replies)} oo guji.

• Dhawr doorasho oo cusub ayaa ka soo muuqan doona muraayadda dhinaca midigta ah.
  
  Marka hore^(First) , karti ikhtiraacida odhanaysa Daar jawaabaha tooska ah^{(Turn on automatic replies)} .
  
  Calaamadee soo dir jawaabaha inta lagu jiro sanduuqa wakhtiga . ^{(Send replies only during a time period)}Cadee kala duwanaanshaha taariikhda ee labadaba wakhtiga bilowga^{(Start time)} iyo sanduuqyada wakhtiga dhamaadka . ^{(End time)}Tani waa marka abka uu kuu soo diri doono jawaabahaaga tooska ah.
  
  Kadib waxaad geli kartaa jawaab caadi ah oo si toos ah loogu soo diri doono dadka iimaylka ah. Dareen xor ah inaad isticmaasho ikhtiyaarada qaabaynta ee diyaarsan.
  
  Ikhtiyaar ahaan, awood u dir jawaabaha kaliya ee xiriirada^{(Send replies only to contacts)} haddii aad rabto inaad si toos ah uga jawaabto xiriiradaada.
  
  Ugu dambeyntii, dhagsii Save xagga hoose si aad u badbaadiso isbeddelladaada.

• Haddi aad rabto in aad damiso jawaabaha tooska ah, kaliya ka saar jawaabta tooska ah ee^{(Automatic replies on )} ikhtiyaarka ah.

Runtii waa wax aad u wanaagsan in la awoodo in lagu dejiyo jawaabta xafiiska ka baxsan Outlook . Noo sheeg haddii aad isticmaasho iyo sida fariinta jawaabta tooska ah ay u egtahay faallooyinka hoose.

How To Set Out Of Office Replies In Outlook

If you’re heading off to a vaсation and уoυ’re not going to be available to reply to your emails, it’s a good idea to set an ‘out of offiсе’ reply in Outlook on yoυr computer. This way, anyone who sends you an email will receive an automatic response letting them knоw of your absence in the office.

Outlook lets you create custom replies to be automatically sent to anyone who emails you. You can also specify a custom date period during which the app should handle your emails for you.

Set Out Of Office Outlook Replies For Exchange Accounts

If you’re in a business environment and your company or organization uses Microsoft Exchange, you have a really easy way to set out of office replies in Outlook for your email account.

• Launch the Outlook app on your computer.
• Click on the tab that says File at the top and you’ll see various options. Click on the option that reads Automatic Replies (Out of Office). If you don’t see this option, skip to the next section to learn how to do the task.

• A box will appear on your screen letting you input information in various fields. To send out automatic custom replies, you’re going to need to fill-in the fields as the following.
  
  Enable the box that says Send automatic replies at the top.
  
  Tick-mark the Only send during this time range box. Then select the from and to dates when you won’t be available to respond to your emails.
  
  If you want your reply to be only sent to those who are in your organization, click on the Inside My Organization tab. Otherwise, click on the other tab that says Outside My Organization.
  
  Type in the response you want to automatically send in the box given on your screen. You can use the formatting tools as well to format and change the style of your text.
  
  Once you’re done, click on OK to save the changes.

Outlook will now auto-send your predefined custom message to anyone who sends you an email during your specified date period.

Set Out Of Office Replies in Outlook For IMAP/POP3 Accounts

Most general users out there use IMAP or POP3 accounts in their Outlook. This usually includes using your Hotmail, Gmail, and such other email accounts with the Outlook app. If you’re one of these users, you’ll need to create a rule to send out automatic replies as the above method won’t work for you.

Fortunately, though, creating a custom message and a rule to automate sending the replies isn’t too difficult in Outlook.

Create An Automatic Reply Template

• Open Outlook on your computer and click on the New Email option at the top.

• The usual email compose window will open. Here, you need to type in the email that you want Outlook to automatically send. Just type in the body of the email which usually includes mentioning how long you won’t be available and when you’ll be back.

• Click on the File tab at the top and select Save As.

• Enter a name for your out of office reply template and choose Outlook Template from the Save as type dropdown menu. Then click on Save.

• Close the email compose window and select No when it asks if you want to save the changes.

Set Up An Auto-Reply Rule

• Click on the Home tab, select Rules, and choose Manage Rules & Alerts.

• In the Email Rules tab, click on New Rule to create a new rule.

• Select Apply rule on messages I receive and hit Next.

• Select the received in a specific date span condition and click on its link in the large white box.
  
  Checkmark both After and Before checkboxes and specify the date range in which you won’t be able to respond to your emails. Then hit OK followed by Next.

• Checkmark reply using a specific template and click on its link.

• Select the email template you created earlier, click on Open, and then hit Next.

• Optionally, apply any exceptions if you want and click on Next.

• Enter a name for your rule and click on Finish.

Setting An Out Of Office Reply On The Outlook Web Version

A lot of users are ditching their desktop apps and replacing them with their web counterparts. If you’ve done that already and use the Outlook web version for your emails, you can set an out of office reply in Outlook for web, too.

This one’s easier to do than any other methods discussed above.

• Head over to the Outlook website and log-in to your account if you aren’t already.
• Once you see your inbox, click on the settings icon at the top-right corner and then choose View all Outlook settings at the bottom. It’ll open the settings menu.

• You’ll see several settings you can configure for your Outlook account. You want to find the option that says Automatic replies and click on it.

• Several new options will appear on the right-hand side pane.
  
  First of all, enable the option that says Turn on automatic replies.
  
  Checkmark the Send replies only during a time period box. Specify a date range in both Start time and End time boxes. This is when the app will send out your automatic replies.
  
  You can then enter a custom reply that’ll be automatically sent to the people who email you. Feel free to use the available formatting options.
  
  Optionally, enable Send replies only to contacts if you only want to auto-respond to your contacts.
  
  Finally, click on Save at the bottom to save your changes.

• Should you ever want to turn off automatic replies, just uncheck the Automatic replies on option.

It’s a really great thing to be able to set an out of office reply in Outlook. Let us know if you use it and what your auto-reply message looks like in the comments below.

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