Weligaa ma ku dhaaftay iimaylka muhiimka ah sababtoo ah sanduuqaaga waxa ka buuxay fariimo hore oo aan laga jawaabin? Dadka intiisa badan way la kulmeen tan oo ku dhawaad ​​qof kastaa wuu ogyahay mashquulinta konton emails oo aan la akhriyin kuwaas oo u baahan dareenkaaga isla marka aad furto sanduuqaaga boostada subaxii. 

Marka loo eego daraasadaha, shaqaaluhu waxay ku qaataan ugu badnaan 28 boqolkiiba toddobaadka^{(28 percent of their week)} akhrinta iyo ka jawaabista iimayllada. Taasi waa in ka badan rubuc wakhtigaaga shaqada oo dhan. Intee in le'eg ayaad qaban kartaa haddii aanad u baahnayn inaad xakamayso farriimaha iimaylada joogtada ah? 

Waa maxay Inbox Zero?

Inbox Zero waa fikrad uu sameeyay Merlin Mann , khabiir ku ah wax soo saarka. Inkasta oo dadka intooda badan ay u tarjumaan "eber" magaca si ay u tixraacaan tirada emails ee qofku leeyahay, asal ahaan waxay tixraacaysay inta wakhti ee dadku ku qaataan ka fikirida emailka. Haddii aad leedahay iimaylo eber ah, waxa aad ku bixinaysaa ku dhawaad ​​eber wakhti ka fakarkooda.

Maqaalkani waxa uu ku dhex socon doonaa sidaad ugu ilaalin lahayd tirada iimaylada aan la akhriyin ee ku jira sanduuqaaga ilaa ugu yaraan adiga oo isticmaalaya qalabyada aad ka heli karto Gmailka^(Gmail) dhexdiisa , iyo sidoo kale dhaqamada aad codsan karto maalintaada shaqada kuwaas oo kaa caawin doona in aad rarto iimaylada aad hesho maalintii oo dhan. 

Aasaaska Maamulka Emailka

Talaabada ugu horeysa ee lagu hagaajinayo wax soo saarka iimaylkaga waa inaad xidho sanduuqaaga. Waxa laga yaabaa inay u ekaato mid aan caqli-gal ahayn, laakiin waxa fiican inaad naftaada siiso wakhti go'an oo aad wax ku akhrido oo aad kaga jawaabto iimaylada intii aad wax uga qaban lahayd marka ay yimaadaan. Cilmi-baaristu^(Research) waxay muujisay in waqtiyada kama dambaysta ah, is-xakamaynta ama aan ahayn, hagaajinta waxtarka^{(deadlines, self-imposed or not, improve efficiency)} iyo yaraynta wakhtiga lagu bixiyo mashruuca.

Meel^(Set) dhig shan daqiiqo bilawga saac kasta, ama laga yaabee labaatan daqiiqo bilawga iyo dhamaadka maalinta, si aad uga jawaabto iimaylka^{(to answer emails)} . Tirtir iimaylo kasta oo si cad u spam^{(clearly spam)} . Haddii iimaylka u baahan yahay laba daqiiqo ama ka yar in laga jawaabo, ka jawaab marka hore. 

Haddii iimaylka uu u baahan doono wakhti dheeraad ah si uu uga jawaabo, u wareeji gal si gaar ah loo magacaabay.

Isticmaalka Gmail si loo gaadho sanduuqa eber

Gmail waa macmiilka iimaylka ee loogu isticmaalka badan yahay aduunka, laakiin dadka intiisa badan ma gartaan sida uu madalku run ahaantii u kala duwan yahay. Gmail -ka waxa ka buuxa qalabyo^{(chock-full of tools)} iyo doorashooyin la beddeli karo oo ku siinaya xaddi xad-dhaaf ah oo aad gacanta ku hayso muuqaalkiisa. Inbox Zero wuxuu noqdaa mid aad loo gaari karo markaad ka faa'iidaysato qalabkan. 

Isticmaal Xiddigaha Gaarka ah

Qof kastaa wuu og yahay awoodda uu u leeyahay inuu "xiddigaha" iimaylka ku dhejiyo isagoo gujinaya astaanta Xiddiga^(Star) -laakin ma ogtahay inay jiraan 12 xiddigood oo kala duwan oo la isticmaali karo? Guji ^(Click) Settings > See All Settings > General ka dibna u rog ilaa aad aragto qaybta Xiddigaha^(Stars) . 

Waxaa jira midabyo kala duwan oo xiddigo ah, laakiin waxa kale oo jira astaamo ay ka mid yihiin calaamada yaabka, fallaadh hore u socota, calaamad su'aal, calaamad su'aal, iyo mid-yar i. Sida caadiga ah, xiddiga ugu muhiimsan oo kaliya ayaa firfircoon, laakiin waxaad gujin kartaa oo jiidi kartaa mid ka mid ah astaamaha qaybta Isticmaalka^{(In use)} si aad u dhaqaajiso. 

Kaliya hal calaamad ayaa ka soo bixi doonta Gmail . Dhagsii^(Click) dhowr jeer si aad ugu wareegtid dhammaan xiddigaha kala duwan ee aad dooratay. Dooro ugu yaraan afar calaamad: xiddiga caadiga ah, xiddiga cas, kiis-hoose i, iyo cagaar-jeeg. 

Samee sanduuqyo iyo shaandhooyin dhawr ah^{(Set Up Multiple Inboxes and Filters)}

Settings > Inbox dhawr tab oo aad Gmail ka heli karto : ^(Gmail)Horumarin^{(Inbox type,)} , Shakhsiyeed^(Personal) , Bulsho ^(Social),^{(Multiple inboxes.)} iwm

Qayb cusub ayaa soo baxaysa oo la yidhaahdo Multiple inbox sections. Waxaad magacaabi kartaa ilaa shan qaybood oo caado ah si aad u aragto iyada oo ay weheliso sanduuqaaga ugu muhiimsan, in kasta oo laba ay ku jiraan si toos ah. Qayb ayaa loogu talagalay iimaylada Xiddigta leh^(Starred) , halka qaybta kalena loogu talagalay qoraallada. Qaybahaan waxaa loo qoondeeyay waydiintooda raadinta, markaa waxaad u baahan doontaa inaad barato waxa mid kasta oo ka mid ah xiddigaha gaarka ah loogu yeero si aad iyaga qaybo gooni ah ugu sameyso.

Waa kuwan magacyadii xiddig walba:

• Xiddig-jaalle
• Xiddig-cas
• Xiddig- Orange
• Xiddiga cagaaran
• Xiddig-buluug
• Xiddig-guduudan
• Jaalle-bang (calaamad dhawaaq)
• Gaduud-casaan
• Su'aal guduudan
• Orange-Guillemet (calaamad hore u socota)
• Cagaar jeeg
• Macluumaadka buluuga ah (kiis-hoose i)

Goobta su'aalaha raadinta waxay aqoonsan tahay hawlwadeeno kala duwan, markaa waxaad isticmaali kartaa OR/AND amarrada si aad ugu darto xiddigo badan isla qaybtaas. Meesha su'aalaha raadinta^{(Search query)} waxaa dhinac ah goobta magaca Qaybta^{(Section name)} . Geli magaca gaarka ah ee aad rabto in goobta lagu magacaabo halkan.

Si loo gaaro Inbox Zero , waxa fiican inaad dejiso dhawr qaybood oo gaar ah:

• Wuxuu u baahan yahay Ficil/Jawaab
• Wuxuu u baahan yahay jawaab degdeg ah
• Jawaabta la sugayo
• loo wakiishay

Waxaad dooran kartaa inaad dejiso qaybta shanaad iyadoo loo eegayo baahiyahaaga, laakiin afartan ayaa qaban doona hawlaha aasaasiga ah. 

Gaadhaysa Inbox Zero^{(Reaching Inbox Zero)}

Hadda oo aad beddeshay habaynta Gmail -kaga, waxa la gaadhay wakhtigii aad wax walba ku dhaqaaqi lahayd. Marka hore^(First) , deji filtarradaada. Geli kuwa soo socda:

Markaad hesho iimaylka, waxa ugu horreeya ee ay tahay inaad samayso waa inaad go'aansato inay u baahan tahay jawaab ama haddii ay tahay inaad tirtirto. Haddii iimaylka uu yahay spam ama kaliya aanu dammaanad qaadin jawaabta, isla markiiba tirtir ama kaydi 

Haddii iimaylka u baahan yahay jawaab oo uu qaadan doono wax ka yar laba daqiiqo, ka jawaab. Haddii aad u baahan tahay in ka badan laba daqiiqo, guji astaanta Xiddiga hal mar. ^(Star)Haddii iimaylka uu yahay mid degdeg ah oo ay tahay inuu noqdo waxa ku xiga ee aad ka jawaabto, guji sumadda laba jeer si aad ugu calaamadiso Xiddiga Cas^{(Red Star)} . 

Markaad ka jawaabto iimaylka, haddii aad jawaab sugayso, dhagsii astaanta Xiddiga^(Star) saddex jeer si aad ugu magacwdo "Jawaab sugid." Haddii aad hesho iimaylka uu qof kale si fiican u maamulo, u gudbi qofka ku habboon oo taabo astaanta Xiddiga^(Star) afar jeer si aad u calaamadiso in uu yahay “Wakiil”. 

Dooro goorta aad rabto inaad ka jawaabto iimaylkaaga oo diirada saar inaad shaqeyso kaliya waqtiyadaas. Markaad siiso naftaada waqti kama dambays ah oo aad dejiso wakhti aad ku xakamayso iimaylka, waxaad yaraynaysaa wakhtiga aad ku bixinayso sanduuqaaga boostada si aad diirada u saarto hawlo badan oo muhiim ah. Haddii aad doorato inaad wax ka qabato bilawga saacda, diirada saar inaad ka jawaabto iimaylo kasta oo degdeg ah marka hore, ka dibna ka qabso inta hadhay halkaas. 

Marka aad hababkan dhaqan geliso, waxa aad sida ugu dhakhsaha badan u heli kartaa guud ahaan xakamaynta sanduuqaaga. Haddii ay hore u ahayd qas, dhig nus saac maalintii si aad u kala soocdo iimayllada aad hore u haysatid oo aad go'aamiso inay muhiim yihiin iyo in kale. U jawaab kuwa u baahan, tirtir kuwa aan u baahnayn. 

Waxa laga yaabaa inay qaadato wakhti yar, laakiin filtarrada^{(but filters)} , sanduuqyada la qoondeeyey, iyo qalabyada kale ayaa kaa caawin doona inaad gaadho Inbox Zero-oo^{(Inbox Zero–and)} waxaad heli doontaa farsamooyinka ugu fiican ee kaa caawinaya inaad halkaas sii joogto. 

How to Get to Inbox Zero in Gmail

Have you ever mіssed an important email because your inbox was full оf previous, unanswered messages? Most people have experienced this and almost evеryone knows the diѕtraction of fifty unread emails that demand your attentіon as soon as уou open your inbox in the morning. 

According to studies, workers spend as much as 28 percent of their week reading and answering emails. That’s more than a quarter of your entire time at work. How much more could you accomplish if you didn’t have to handle a constant barrage of emails? 

What Is Inbox Zero?

Inbox Zero is a concept developed by Merlin Mann, an expert on productivity. Although most people interpret the “zero” in the name to refer to the number of emails a person has, it originally referenced how much time people spend thinking about email. If you have zero emails, you spend almost zero time thinking about them.

This article will walk you through how to keep the number of unread emails in your inbox to an absolute minimum using tools available to you within Gmail, as well as practices you can apply to your workday that will help you tame the swarm of emails you receive throughout the day. 

Email Management Basics

The first step to improving your email productivity is to close your inbox. It might sound counterintuitive, but it is better to give yourself set periods of time to read and respond to emails than to address them as they arrive. Research has shown that deadlines, self-imposed or not, improve efficiency and reduce the time spent on a project.

Set aside five minutes at the start of each hour, or maybe twenty minutes at the start and end of the day, to answer emails. Delete any emails that are clearly spam. If an email requires two minutes or less to answer, respond to it first. 

If an email will require more time to answer, move it to a specially-designated folder.

Using Gmail to Reach Inbox Zero

Gmail is the most-used email client in the world, but most people don’t realize just how versatile the platform actually is. Gmail is chock-full of tools and customizable options that give you a tremendous amount of control over its appearance. Inbox Zero becomes much more achievable when you take advantage of these tools. 

Use Special Stars

Everyone knows about the ability to “star” an email by clicking the Star icon–but did you know there are 12 different stars that can be used? Click Settings > See All Settings > General and then scroll until you see the Stars subsection. 

There are different colors of stars, but there are also icons like an exclamation mark, a fast-forward arrow, a check mark, a question mark, and a lower-case i. By default, only the main star is active, but you can click and drag any of the icons to the In use section to activate them. 

Only a single symbol will appear in Gmail. Click it multiple times to cycle through all of the different stars you have selected. Choose at least four symbols: the standard star, the red star, the lower-case i, and the green-check. 

Set Up Multiple Inboxes and Filters

You might already be familiar with several of the tabs available to you in Gmail: Promotions, Personal, Social, etc. Navigate to Settings > Inbox and beside Inbox type, click the drop-down box and select Multiple inboxes.

A new section appears called Multiple inbox sections. You can name up to five custom sections to view alongside your main inbox, although two are filled in by default. One section is for Starred emails, while the other is for drafts. These sections are designated by their search queries, so you will need to learn what each of the special stars is called in order to set aside sections for them.

These are the names of each star:

• Yellow-star
• Red-star
• Orange-star
• Green-star
• Blue-star
• Purple-star
• Yellow-bang (exclamation mark)
• Red-bang
• Purple-question
• Orange-guillemet (fast forward symbol)
• Green-check
• Blue-info (lower-case i)

The search query field recognizes different operators, so you can use OR/AND commands to include multiple stars within the same section. Beside the Search query field is the Section name field. Enter the specific name you want the field to be called here.

To achieve Inbox Zero, it’s best to set up a few specific sections:

• Needs Action/Reply
• Needs Urgent Reply
• Awaiting Reply
• Delegated

You can choose to set up a fifth section according to your needs, but these four will handle the most basic tasks. 

Reaching Inbox Zero

Now that you have changed your Gmail settings, it’s time to put everything into action. First, set your filters. Enter the following:

When you receive an email, the first thing you should do is decide whether it requires a response or if you should delete it. If the email is spam or just doesn’t warrant a response, immediately delete it or archive it. 

If the email requires a response and will take less than two minutes, answer it. If you need more than two minutes, click the Star icon once. If the email is urgent and should be the next thing you respond to, click the icon twice to mark it with a Red Star. 

Once you respond to an email, if you are waiting on a reply, click the Star icon three times to designate it as “Awaiting Reply.” If you receive an email that is better handled by someone else, forward it to the appropriate person and click the Star icon four times to mark it as “Delegated.” 

Choose when you want to respond to your email and focus on working only within those times. By giving yourself deadlines and set periods to handle email, you reduce the amount of time you spend in your inbox so that you can focus on more important tasks. If you choose to deal with it at the start of the hour, focus on responding to any urgent emails first, then handle the rest from there. 

By putting these methods into practice, you can soon attain total control of your inbox. If it is already a mess, set aside half an hour a day to sort through the emails that you already have and determine whether they are important or not. Respond to those that need it, delete those that don’t. 

It might take a bit of time, but filters, designated inboxes, and other tools will help you reach Inbox Zero–and you’ll find what techniques best help you stay there. 

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