^(Mail)Isku-darka Boostada waa qaab Microsoft Word ah oo kaa caawinaya inaad habayn karto abuurista xarfo gaar ah, calaamado, baqshadaha, iimayllada, iyo hagaha. Maaddaama isku-darka waraaqaha aysan ka mid ahayn sifooyinka MS Word ee inta badan la isticmaalo , isticmaalayaasha qaarkood waxaa laga yaabaa inaysan garanayn sida loo sameeyo isku-dhafka mail ee Word si loo abuuro xarfo, calaamado, iyo baqshadaha. 

Haddii aad isku dayayso inaad kaydsato wakhtiga aad ku bixisay gacanta shakhsiyaynta xaraf kasta, calaamad kasta, ama dukumentiyada kale, isku darka boostada ayaa ku iman karta anfaca. Xitaa haddii aadan weligaa isku dayin inaad abuurto warqad isku-darka boostada, nidaamku waa mid toos ah, waxaanan kugu soconaynaa tallaabo kasta oo hoose.

Sida Loo Sameeyo Warqadaha Isku-dhafka Boostada

Microsoft Word waxa ay leedahay saaxir kugu socda adiga oo samaynaya xarfaha isku dhafka waraaqaha^{(creating mail merge letters)} . Saaxirku wuxuu ku weydiin doonaa xarafka aad rabto inaad isticmaasho iyo kuwa qaata warqadda inta ay jidka ku jiraan, markaa iska hubi inaad haysatid liiska qaateyaasha diyaarka u ah inaad geliso. Haddii aadan samayn, maya biggie, had iyo jeer waxaad ku dari kartaa liiska qaataha si gacanta.

1. Fur dukumeentiga Word oo ku qor fariintaada. Ka tag waxyaabaha gaarka ah (tusaale ahaan, magaca, magaalada, iwm.). Hadda, waxaad kaga tagi kartaa meel banaan meeshaad rabto inaad geliso walxahan, sida:

1. Marka qaab-dhismeedkaagu diyaar yahay, ka dooro Boostada^(Mailings) > Ku biiritaanka Boostada^{(Start Mail Merge )} > Tallaabo-tallaabo Isku-dhafka Boostada oo^{(Step-by-Step Mail Merge Wizard )} ka dooro ribbon sare.

1. Muraayad cusub ayaa ka soo muuqan doonta dhanka soohdinta midig ee daaqadaada MS Word . Kani waa saaxirkii kugu socon doona habka. Tallaabada ugu horreysa, waxaad u baahan doontaa inaad doorato nooca dukumeentiga aad ku shaqeyneyso. Dooro Xarfaha^(Letters) oo dooro Xiga: Dukumeentiga Bilaabida^{(Next: Starting document)} .

1. Waxaad u baahan doontaa inaad doorato dukumeentiga aad rabto inaad u isticmaasho isku darka waraaqaha xiga.
   Haddii aad hore ugu qortay qaar ka mid ah nuxurka warqaddaada, dooro Isticmaal dukumeentiga hadda jira^{(Use the current document)} .
   Haddii aad rabto in aad isticmaasho template diyaar u ah in la isticmaalo, ka dooro template ka bilow. ^{(Start from a template. )}Markaad doorato dukumeenti bilow ah, dhagsii Dooro qaataha^{(Select recipients)} . 

1. Talaabada xigta waa in la doorto qaateyaasha. Haddii aad u malaynayso in aad haysato xaashi Excel ah oo ay ku buuxaan xogta qaataha, waxaad soo dejisan kartaa xogta adiga oo dooranaya Isticmaal faylka jira^{(Use an existing file)} oo dooro ka baadho^(Browse) qaybta xigta. 

U gudub xaashida ay ku jiraan liiska qaataha adiga oo isticmaalaya sahamiyaha, dooro xaashida oo dooro Fur^(Open) . 

Markaad doorato xaashida, waxaad arki doontaa daaqada Select Table . Dooro shaxda ku habboon. Hubi inaad saxdo sanduuqa qoraalka ku xiga Safka kowaad ee xogta waxa ku jira madax tiirar^{(First row of data contains column headers)} haddii taasi run tahay xogtaada, oo dooro OK .

Marka xigta, waxaad arki doontaa liiska qaataha uu Word u isticmaali doono isku darkaaga. Haddii wax walba u muuqdaan kuwo wanaagsan, dooro OK . 

Markaad ku darto xaashida Excel , dooro Next: Warqadaada qor^{(Next: Write your letter)} .

1. Hadda waxaad diyaar u tahay inaad ku darto boos-hayayaal warqadaada. Keen calaamaddaada meesha aad rabto inaad ku darto meeleeyaha oo ka dooro walxo badan oo^{(More items )} ka mid ah shayga isku darka waraaqaha.

Sanduuqa hadalka Gelida Isku-dhafka Goobta^{(Insert Merge Field)} ayaa ka furmi doona meesha aad ka dooran karto meeleeyaha ku habboon oo dooro Geli^(Insert) si aad ugu darto warqaddaada.

1. Markaad geliso dhammaan goobaha isku-dhafka ah, dooro Next: Horu-u-eeg xarfahaaga^{(Next: Preview your letters)} .

Tani waxay ku tusi doontaa dulmar dhammaan xarfaha laga soo saaray isku-dhafka waraaqaha. Waxaad isticmaali kartaa badhamada fallaadha ee ku jira shayga isku dhafka boostada si aad u bedesho horu marinta xarfaha.

1. Dooro Xiga: Buuxi isku darka^{(Next: Complete the merge)} . Tallaabada xigta, dooro daabac^(Print) (haddii aad rabto in aad daabacdo xarfaha oo dhan) ama wax ka beddel xarfaha gaarka ah^{(Edit individual letters )} > Dhammaan^{(All )} (haddii aad xarfaha isku dari doonto hal dukumeenti).

Sida Loo Sameeyo Calaamadaha Isku-dhafka Boostada

Had iyo jeer waa fikrad wanaagsan inaad si habsami leh ugu diyaariso liiskaaga boostada xaashida Excel si aadan dawakhaad u dareemin markaad u baahan tahay tafaasiisha boostada qof. Si kastaba ha noqotee, haddii aad rabto inaad daabacdo calaamadaha, xaashidaada Excel ma gooyn doonto. Taa baddalkeeda, waxaad u baahan doontaa inaad ku abuurto summada isku-darka boostada^{(create mail merge labels)} ee MS Word.

1. Haddii aad hore u haysatid xaashida Excel oo leh tafaasiisha boostada, waxaad u gudbi kartaa tallaabada xigta. Haddaysan ahayn, ku habbee liiskaaga boostada xaashida Excel . Ku dar qaar ka mid ah madaxa ( Magaca Hore^{(First Name)} , Magaca Dambe, Cinwaanka^(Address) , iwm.) oo hel liiskaaga la soocay.
2. U beddelo MS Word . U isticmaal saaxir si aad u abuurto calaamado. Fur dukumeenti maran oo dooro Farriimaha^(Mailings) > Dooro Isku-dhafka Boostada^{(Select Mail Merge )} > Tallaabo-tallaabo Farta Isku-dhafka ah ee Wizard^{(Step-by-Step Mail Merge Wizard)} . 

1. Dooro Calaamadaha^(Labels) ka dibna ku Xiga: Dukumeentiga Bilaabida^{(Next: Starting document)} . 

1. Shaashada xigta, dooro Beddel qaabka dukumeentiga^{(Change document layout)} . Marka xigta, dooro ikhtiyaarka calaamadaynta^{(Label options)} si aad u dejiso lambarkaaga alaabta iyo sumadda sumadda.

Markaad doorato OK , waxaad arki doontaa calaamadaha lagu qeexay dukumeentigaaga. Haddii aadan yeelin, tag Naqshadda Shaxda^{(Table Design )} > Xuduudaha^{(Borders )} oo dooro View Gridlines.

1. Ku laabo tabka waraaqaha^(Mailings) ee MS Word oo dooro kuwa qaata^{(Select Recipients)} > Isticmaal Liis jira. ^{(Use an Existing List. )}

U gudub faylka Excel ee ay ku jiraan liiska waraaqaha. Dooro faylka oo dooro Fur^(Open) .

1. Waxaad arki doontaa daaqadda Select Table . Haddii aad xaashyo badan ku haysato buugaaga shaqada, waxaad arki doontaa in ka badan hal shay halkan. Dooro midka ka kooban liiskaaga boostada. Calaamadee sanduuqa ka baxsan qoraalka Safka koowaad ee xogta waxa uu ka kooban yahay madax tiirar,^{(First row of data contains column headers,)} oo dooro OK . 

1. MS Word wuxuu soo dejiyaa liiska waraaqaha. Dooro Block Cinwaanka^{(Address Block)} . Fiiri aragtida hore ee midigta. 

If it doesn’t look like how you want it, select Match Fields. Make sure that all details correspond to an appropriate header from your worksheet and select OK.

Look at the preview again. If it looks good, select OK.

1. You’ll now see <<AddressBlock>> in the label. Go to Mailings > Update Labels to add <<AddressBlock>> to all labels.

1. The labels are now ready to be merged. Go to Mailings > Finish & Merge > Edit Individual Documents. 

You’ll see a small window pop up. Select All and then OK.

1. Hadda waxaad arki doontaa dhammaan sumadahaaga oo la isku daray.

Sida Loo Sameeyo Baqshadaha Isku-dhafka Boostada

Abuuritaanka baqshadaha isku dhafka boostada ayaa inta badan la mid ah kuwa summadaha, laakiin leh dhawr habayn. 

Mar labaad, dhagsii Boostada > Ku biirista ^(Mailings)Boostada^{(Start Mail Merge)} > Talaabada Tallaabo-tallaabo ee Farsamaynta Isku-dhafka^{(Step-by-Step Mail Merge Wizard)} , laakiin markan, dooro baqshadaha^(Envelopes) ka dibna dooro Next: Dukumeentiga^{(Next: Starting document)} ka bilaabma xagga hoose.

1. Waxaa lagu weydiin doonaa inaad doorato dukumeenti bilow ah. Dooro ikhtiyaarrada^{(Envelope options)} baqshadda si aad u dooratid cabbirka baqshadda iyo booska cinwaanka geynta/celinta (tixraac tallaabada xigta), oo dooro Next: Dooro dadka qaata^{(Next: Select recipients)} .

1. Markaad doorato ikhtiyaarada baqshadda^{(Envelope options)} , waxaad arki doontaa daaqad yar oo soo baxaysa. Dooro cabbirka baqshadda aad door bidayso oo dooro farta iyo meelaynta dirida iyo ciwaanka soo celinta.

1. Talaabada xigta ee saaxirku waa in la doorto qaateyaasha. Dooro Isticmaal liis hadda jira^{(Use an existing list)} (malaha inaad haysato xaashi Excel ah oo ay ku jiraan xogta qaataha), oo dooro Baadh^(Browse) si aad u raadiso faylka . Dooro faylka ku habboon oo dhagsii ku xiga: Diyaarso baqshaddaada^{(Next: Arrange your envelope)} . 

1. Shaashadaada xigta, dooro ciwaanka ciwaanka^{(Address block)} , fiiri horu marinta si aad u hubiso inuu u egyahay inaad rabto, oo dooro OK .

Waxaad hadda arki doontaa <<AddressBlock>> oo ka muuqda baqshadda 

1. Dooro Xiga: Dib u eeg baqshadahaaga^{(Next: Preview your envelopes)} . Waxaad arki doontaa isla horudhac la mid ah oo aad ku aragtay tallaabadii hore laakiin dukumeentigaaga. Waxaad isticmaali kartaa badhamada fallaadha ee ku jira muraayadda saaxir si aad u kala beddesho baqshadaha dhexdooda.

Baqshadahaagu hadda waxay diyaar u yihiin in la isku daro. Dooro Xiga: Buuxi isku darka^{(Next: Complete the merge)} .

1. Shaashada soo socota, waxaad ku arki doontaa ikhtiyaarka ah inaad wax ka beddesho baqshadaha gaarka ah^{(Edit individual envelopes)} . Dooro, dooro Dhammaan^(All) si aad isugu darto dhammaan diiwaannada, oo dooro OK .

Hadda waxaad arki doontaa dhammaan baqshadaha oo ku milmay hal dukumeenti.

Daabacaadda Bulk iyo iimaylada Waa la Fududeeyay

Isticmaalka isku-dhafka boostada waxay ku badbaadin kartaa wakhti aad u badan oo aad haddii kale ku bixin lahayd habeynta xarfahaaga, calaamadahaaga, ama baqshaddaada. Taasi maahan waxa aad ku samayn karto MS Word , in kastoo. Waxa kale oo aad samayn kartaa kaadhadhka salaanta^{(greeting cards)} , buug-yaraha^(booklets) , iyo kaadhadhka tusmooyinka^{(index cards)} .

Ku biirista boostada^(Mail) ayaa jirtay in muddo ah, laakiin haddii aad raadinayso inaad ka dhigto hababkaaga mid hufan, Microsoft Office 2019 wuxuu soo bandhigay astaamo nadiif ah oo^{(Microsoft Office 2019 introduced some neat features)} laga yaabo inaad rabto inaad eegto.

How to Use Mail Merge in Word to Create Letters, Labels, and Envelopes

Mail mеrge is a Microsoft Word featurе that helps you streamlіne creatіng personalized letters, lаbels, envelopes, emailѕ, and a directory. Since mail merge is not among the most commonly used MS Wоrd feаtures, sоme users might not know how to do a mail merge in Word tо create letters, labels, and еnveloрes. 

If you’re trying to save time spent on manually personalizing each letter, label, or other documents, mail merge can come in handy. Even if you’ve never tried to create a mail merge letter, the process is pretty straightforward, and we walk you through each step below.

How to Create Mail Merge Letters

Microsoft Word has a wizard that walks you through creating mail merge letters. The wizard will ask for the letter you’d like to use and the recipients of the letter along the way, so make sure you have a list of recipients ready to insert. If you don’t, no biggie, you can always add a list of recipients manually.

1. Open a Word document and type out your message. Leave out the personalized elements (for instance, title, name, city, etc.). For now, you could just leave a blank space for where you want to insert these elements, like so:

1. When your template is ready, select Mailings > Start Mail Merge > Step-by-Step Mail Merge Wizard from the top ribbon.

1. A new pane will appear along the right border of your MS Word window. This is the wizard that will walk you through the process. As a first step, you’ll need to select the type of document you’re working on. Select Letters and choose Next: Starting document.

1. You’ll need to choose the document you want to use for mail merge in the next.
   If you’ve already typed in some content for your letter, select Use the current document.
   If you want to use a ready-to-use template, select Start from a template. When you’ve chosen a starting document, click on Select recipients. 

1. The next step is to select recipients. Assuming you have an Excel sheet populated with the recipient data, you can import the data by selecting the Use an existing file option and selecting Browse from the subsequent section. 

Navigate to the sheet containing the list of recipients using the explorer, select the sheet and select Open. 

When you select the sheet, you’ll see the Select Table window. Select the relevant table(s). Be sure to check the box beside the text First row of data contains column headers if that’s true for your data, and select OK.

Next, you’ll see the list of recipients that Word will use in your merge. If everything looks good, select OK. 

When you’ve added the Excel sheet, select Next: Write your letter.

1. You’re now ready to add placeholders in your letter. Bring your cursor to where you want to add the placeholder and select More items from the mail merge pane.

The Insert Merge Field dialog box will open from where you can select the relevant placeholder and select Insert to add it to your letter.

1. When you’ve inserted all merge fields, select Next: Preview your letters.

This will show you a preview of all letters generated with mail merge. You can use arrow buttons in the mail merge pane to switch the preview of letters.

1. Select Next: Complete the merge. In the subsequent step, select either Print (if you want to print all letters) or Edit individual letters > All (if you’re going to merge the letters into a single document).

How to Create Mail Merge Labels

It’s always a good idea to compile your mailing list tidily in an Excel sheet so you don’t feel dizzy when you need someone’s mailing details. However, if you want to print the labels, your Excel sheet compilation won’t cut it. Instead, you’ll need to create mail merge labels on MS Word.

1. If you already have an Excel sheet with mailing details, you can skip over to the next step. If not, organize your mailing list on an Excel sheet. Add some headers (First Name, Last Name, Address, etc.) and get your list sorted.
2. Switch over to MS Word. Use the wizard for creating labels. Open a blank document and select Mailings > Select Mail Merge > Step-by-Step Mail Merge Wizard. 

1. Select Labels and then Next: Starting document. 

1. On the next screen, select Change document layout. Next, select Label options to set your product number and label brand.

Once you select OK, you’ll see the labels outlined on your document. If you don’t, go to Table Design > Borders and select View Gridlines.

1. Go back to the Mailings tab in MS Word and select Select Recipients > Use an Existing List. 

Navigate to the Excel file containing the mail list. Select the file and select Open.

1. You’ll see the Select Table window. If you have multiple sheets in your workbook, you’ll see more than one item here. Select the one that contains your mailing list. Check the box besides the text First row of data contains column headers, and select OK. 

1. MS Word imports the mailing list. Select Address Block. Look at the preview on the right. 

If it doesn’t look like how you want it, select Match Fields. Make sure that all details correspond to an appropriate header from your worksheet and select OK.

Look at the preview again. If it looks good, select OK.

1. You’ll now see <<AddressBlock>> in the label. Go to Mailings > Update Labels to add <<AddressBlock>> to all labels.

1. The labels are now ready to be merged. Go to Mailings > Finish & Merge > Edit Individual Documents. 

You’ll see a small window pop up. Select All and then OK.

1. You’ll now see all your labels merged.

How to Create Mail Merge Envelopes

Creating mail merge envelopes is mostly the same as that for labels, but with a few tweaks. 

Again, click on Mailings > Start Mail Merge > Step-by-Step Mail Merge Wizard, but this time, select Envelopes and then select Next: Starting document from the bottom.

1. You’ll be asked to select a starting document. Select Envelope options to select envelope size and position of the delivery/return address (refer to next step), and select Next: Select recipients.

1. When you select Envelope options, you’ll see a small window pop up. Select your preferred envelope size and select the font and the placement for delivery and return address.

1. The next step in the wizard is to select recipients. Select Use an existing list (assuming you already have an Excel sheet containing the recipient data), and select Browse to look for the file. Select the relevant file and click on Next: Arrange your envelope. 

1. On your next screen, select Address block, look at the preview to ensure it looks like you want it to, and select OK.

You’ll now see <<AddressBlock>> appear on the envelope. 

1. Select Next: Preview your envelopes. You’ll see the same preview you saw in the previous step but on your document. You can use the arrow buttons in the wizard pane to switch between envelopes.

Your envelopes are now ready to be merged. Select Next: Complete the merge.

1. On the following screen, you’ll see an option to Edit individual envelopes. Select it, select All to merge all records, and select OK.

You’ll now see all envelopes merged into a single document.

Bulk Printing and Emails Made Easy

Using mail merge can save you a ton of time you’d otherwise spend customizing your letters, labels, or envelopes. That’s not all you can do with MS Word, though. You can also create greeting cards, booklets, and index cards.

Mail merge has been around for a while, but if you’re looking to make your processes efficient, Microsoft Office 2019 introduced some neat features you may want to look at.

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