Haysashada koobiga shakhsi ahaaneed ee iimaylkaaga ayaa ku anfici kara markaad u baahato inaad mar dambe tixraacdo. Tusaale ahaan, waxaa laga yaabaa inaad rabto inaad diiwaan geliso muunado shaqada xigta, kaydiso mashaariicda aad ka shaqeysay, ama aad hayso jawaab celin aad heshay.

Waxaa jira dhowr siyaabood oo aad u isticmaali karto inaad ku kabsato iimaylkaaga shaqada^{(back up your work emails)} . Mid ka mid ah waa in loo kaydiyo sidii PDF . Haddii ay tahay iimaylka shaqada, waxaad u baahan doontaa inaad ka hubiso kormeerahaaga ama waaxda IT ka hor inta aanad samayn kaydka iimaylkaaga si aad uga fogaato wax kasta oo sharci ah. 

Sabab kasta ha ahaatee, waxaanu ku tusi doonaa sida loo kaydiyo iimaylka PDF ahaan dhawr tillaabo oo fudud.

Sida loo kaydiyo iimaylka sidii File PDF ah^{(How to Save an Email as a PDF File)} 

Hagahan waxa uu sharxi doonaa sida loo kaydiyo iimaylada PDF^(PDFs) ahaan Gmail , Outlook , ama Appka Mail^(Mail) ee Mac .

Muuqaalka (Daaqadaha)^{(Outlook (Windows))}

Waxaad ku kaydin kartaa iimaylka PDF ahaan Outlook kumbiyuutarkaaga ama taleefankaaga adoo isticmaalaya tillaabooyinkan.

1. Fur fariinta iimaylka aad rabto inaad u kaydsato sidii faylka PDF ka dibna dooro File > Daabac^(Print) . 

1. Dooro Microsoft Print to PDF liiska hoos-u-hoosaadka ee qaybta daabacaha^(Printer) . 

1. Marka xigta, dooro Daabac^(Print) . 

1. Tag galka aad rabto inaad ku kaydiso feylka PDF -ka ee ku dhex jira ^(PDF)Save Print Output Sida^{(Save Print Output As)} sanduuqa.

1. Waxaad dib u magacaabi kartaa faylka goobta Magaca Faylka^{(File Name)} ka dibna dooro Save si aad u dhaqangeliso isbeddelada. 

Noocyadii hore ee Outlook (2010 ama ka hor), waxaad u baahan tahay inaad u kaydiso fariinta iimaylka sidii faylka HTML ka dibna u beddel faylka PDF . 

1. Dooro File > Keydi sida^{(Save As)} daaqadda fariinta iimaylka. 

1. Tag sanduuqa Save As oo hel galka meesha aad rabto inaad ku kaydiso faylka PDF . Dib u magacow feylka PDF ee ku yaal goobta ^(PDF)Magaca Faylka^{(File Name)} oo dooro HTML ka menu-ka hoos u dhaca u  keydi sida Nooca .^{(Save as Type)}

1. Dooro Save , fur dukumeenti Word ah, dooro File > Fur^(Open) , ka dibna dooro faylka ^(file)HTML ee aad hore u kaydisay. 

1. Dooro File > Save^{(Save As)} as , dooro goobta^(location) aad rabto inaad ku kaydiso faylka, ka dibna dooro PDF -ka menu-ka hoos-u-dhaca  ee Save as Type .

1. Dooro Save oo hubi feylka PDF ee ku jira galka aad dooratay.

Fiiro gaar^(Note) ah : Haddii aad isticmaalayso Outlook 2007 , waxaa laga yaabaa inaad waqti adag ku qaadato helitaanka ikhtiyaarka aad ku kaydsanayso iimaylka sida faylka PDF . Taa beddelkeeda, waxaad nuqul ka samayn kartaa fariinta iimaylka, ku dheji dukumeenti Word ah, ka dibna dukumeentiga u kaydin kartaa sida faylka PDF . Farriinta ma yeelan doonto madax, laakiin waxaad ku qori kartaa dukumeentiga Word si gacanta ah.^(Word)

Muuqaalka (Mac)^{(Outlook (Mac))}

Tallaabooyinka wax yar bay ka duwan yihiin haddii aad isticmaalayso Muuqaalka ^(Outlook)Mac oo aad rabto inaad u kaydiso iimaylka sida faylka PDF . 

1. Fur fariinta iimaylka aad rabto inaad u kaydiso PDF ahaan Outlook ka dooro Fayl^(File) > Daabac^(Print) . 

1. Marka xigta, dooro Keydi ahaan PDF ^{(Save as PDF)}ahaan^(PDF) menu -ka hoos-u-dhaca ee PDF.

1. Geli magaca faylka^{(file name)} PDF-ka aad rabto inaad kaydiso. 

1. Dooro falaarta ku xigta Halkee^(Where) oo tag galka aad rabto inaad kaydiso faylkaaga PDF .

1. Marka xigta, dooro Keydi^(Save) .

Boostada App ^{(Mail App )}

App-ka boostada^(Mail) ayaa diyaar u ah isticmaalayaasha aaladaha macOS iyo iOS. Waxa kale oo aad u kaydin kartaa fariinta iimaylka ee App -ka Mail sida fayl PDF ah ^(PDF)Mac -gaaga ama iPhone/iPad.

Mac

Haddii aad rabto inaad u kaydsato iimaylka PDF ahaan si aad u isticmaasho meel kale ama u kaydiso tixraac mustaqbalka, isticmaal tillaabooyinkan.

1. Fur Mail app-ka oo dooro wadahadalka iimaylka^{(email conversation)} aad rabto inaad u kaydsato sidii fayl PDF ah.

1. Dooro Fayl^(File) > U Dhoofinta sidii PDF^{(Export as PDF)} si aad u kaydiso iimaylka sidii fayl PDF ah.

iOS (iPhone/iPad)

Haddii aad ku isticmaashid app Mail -ka aaladdaada iOS, waxaad weli u kaydin kartaa iimaylka sidii fayl PDF ah.^(PDF)

1. Fur Mail app on your iPhone/iPad, dooro fariinta iimaylka aad rabto in aad kaydiso.
2. Taabo falaarta^(arrow) hoose .

1. Marka xigta, taabo Daabac^(Print) ka menu-ka.

1. Shaashada dukumeentiga daabacaadda ayaa soo bixi doonta. Hadda, waa inaad soo dhawaajisaa fariinta iimaylka adiga oo banaanka ka soo jiidaya xarunta.

1. Markaad tan sameyso, shaashad cusub ayaa soo bixi doonta iimaylka ayaa loo beddelayaa PDF . Waxa kaliya^(All) oo ay tahay inaad sameyso hadda waa wadaaga PDF . Taabo Share dhanka sare ee shaashadda. 

1. Marka xigta, taabo Kaydi faylasha^{(Save to Files)} ku jira Menu Share^{(Share Menu)} .

1. Dooro gal oo taabo Keydi^(Save) . 

Haddii kale, waxaad isticmaali kartaa abka Shortcuts si aad u kaydsato fariimaha iimaylka sidii faylal PDF ah. 

1. Fur Shortcuts on your iPhone/iPad oo taabo saddexda dhibcood ee ku xiga Samee PDF^{(Make PDF)} gaaban.

1. Taabo saddexda dhibcood^{(three dots)} ee dhinaca midig ee sare ee shaashadda ka dibna u beddel Show in Sheet^{(Show in Share Sheet)} - ka ikhtiyaarka ah oo shid^(On) . 

Gmail-ka^(Gmail)

Haddii aad Gmail -ka u isticmaashid sidii email-kaaga caadiga ah, waxa aad u kaydin kartaa fariintaada iimayl ahaan sidii fayl PDF ah kombayutarkaga ama qalabka gacanta.

Daaqadaha^(Windows)

Haddii aad Gmailka^(Gmail) ku isticmaalayso Windows 10 PC, waxaad ku kaydin kartaa fariinta iimaylka sidii fayl  PDF ah dhowr tillaabo oo degdeg ah.^(PDF)

1. Fur fariinta iimaylka oo dooro in ka badan^(More) (saddex dhibcood) oo ku xiga summada jawaabta^(Reply) . 

1. Marka xigta, dooro Daabac^(Print) . 

Xusuusin^(Note) : Haddii aad rabto inaad daabacdo dunta iimaylka oo dhan, dooro Daabac^(Print) dhammaan. 

1. Wadahadalka daabacaadda ee soo muuqda, dooro Microsoft Print to PDF meesha daabacaadda. 

Xusuusin^(Note) : Dooro Ctrl + P haddii aadan arkin wada-hadalka daabacaadda 

1. Dooro Daabac^(Print) . 

Mac

Tallaabooyinka lagu keydiyo iimaylka PDF ahaan Gmail - ka wax yar ayay kaga duwan yihiin Windows - ga Mac -ka .

1. Fur fariinta iimaylka oo dooro Wax ka badan^(More) (saddex dhibcood) 

1. Dooro Daabac^(Print) . 

1. Dooro liiska hoos-u-hoosaadka ee PDF ka dibna dooro ^(PDF)Keydi sida PDF^{(Save as PDF)} . 

1. Marka xigta, dooro gal^(folder) meesha aad ku kaydin doonto faylkaaga PDF ka bacdina dooro ^(PDF)Save .

Android

Haddii aad haysato aalad Android ah oo aad isticmaasho app Gmail , waxaad ku kaydin kartaa fariinta iimaylka sida fayl PDF ahaan taleefankaaga ama tablet-kaaga. 

1. Fur wadahadalka iimaylka ee Gmail oo dooro Wax ka badan^(More) (saddex dhibcood)> Daabac^(Print) .

1. Marka xigta, ku dhufo falaarta hoos u^{(drop-down arrow)} dhacday ee dhinaca midig ee sare.

1. Taabo Keydi sidii PDF^{(Save as PDF)} .

1. Marka xigta, taabo PDF ama icon Daabac.

1. Dooro meel aad ku kaydsato faylkaaga  PDF .

IOS

Gudaha Gmail ee iOS, waxaad kaydin kartaa ama daabacan kartaa iimaylka sidii fayl  PDF ah.^(PDF)

1. Fur fariinta iimaylka ee Gmail oo taabo in ka badan^(More) (saddex dhibcood).

1. Taabo Daabac^(Print) .

1. Marka xigta, taabo AirPrint .

1. Qanaji oo geli thumbnails-ka boggaga aad ku aragto shaashadda Xulashada ^(Options)Daabacaha^(Printer) si aad fariintaada iimaylka ugu badasho PDF .

1. Taabo La wadaag^(Share) shaashadda horudhaca ee PDF.

1. Marka xigta, taabo Keydi faylalka^{(Save to Files)} si aad u kaydiso PDF-gaaga gudaha.

Ku hayso iimayladaas sidii dhokumantiyo si mustaqbalka loo isticmaalo^{(Keep Those Emails as Documents for Future Use)}

U keydinta fariimahaaga iimaylka sidii faylal PDF ah waa hab ku habboon oo lagu kabo, la wadaago farriimaha gaarka ah, ama ka dhigista si fudud loo heli karo. 

Fiiri hagitaanno badan oo ku saabsan sida loo beddelo PDF^{(edit a PDF)} , u beddelo PDF faylka Word^{(convert a PDF to a Word file)} , ama geli PDF-gaaga dukumeenti Word ah.^{(insert your PDF into a Word document.)}

^(Was)Hagahan waxtar ma ahaa ? Nala wadaag faallooyinka.

How to Save an Email as a PDF File

Keeping a personal copy of yoυr emails can come in handy when you need to refer to thеm later. For example, уou may wish to document samples for your next job, save projects you worked on, or retаin feedback you receivеd.

There are several methods you can use to back up your work emails. One of them is to save it as a PDF. If it’s a work email, you’ll need to check with your supervisor or IT department before making archives of your email just to avoid any legal ramifications. 

Whatever your reason, we’ll show you how to save an email as a PDF in a few easy steps.

How to Save an Email as a PDF File 

This guide will explain how to save emails as PDFs on Gmail, Outlook, or Mail app for Mac.

Outlook (Windows)

You can save an email as a PDF from Outlook to your computer or phone using these steps.

1. Open the email message you want to save as a PDF file and then select File > Print. 

1. Select Microsoft Print to PDF in the drop-down menu under the Printer section. 

1. Next, select Print. 

1. Go to the folder you want to save the PDF file in the Save Print Output As box.

1. You can rename the file in the File Name field and then select Save to effect the changes. 

In previous versions of Outlook (2010 or earlier), you need to save the email message as an HTML file and then change it to a PDF file. 

1. Select File > Save As in the email message window. 

1. Go to the Save As box and find the folder where you want to save the PDF file. Rename the PDF file in the File Name field and select HTML in the Save as Type drop-down menu. 

1. Select Save, open a Word document, select File > Open, and then select the HTML file you saved earlier. 

1. Select File > Save As, choose a location you want to save the file, and then select PDF in the Save as Type drop-down menu. 

1. Select Save and check for the PDF file in the folder you selected.

Note: If you’re using Outlook 2007, you may have a hard time finding the option to save an email as a PDF file. Instead, you can copy the email message, paste it into a Word document, and then save the document as a PDF file. The message won’t have a header, but you can type it into the Word document manually.

Outlook (Mac)

The steps are slightly different if you’re using Outlook on a Mac and want to save an email as a PDF file. 

1. Open the email message you want to save as a PDF in Outlook and select File > Print. 

1. Next, select Save as PDF in the PDF drop-down menu.

1. Enter the file name for the PDF you want to save. 

1. Select the arrow next to Where and go to the folder that you want to save your PDF file.

1. Next, select Save.

Mail App 

Mail app is available for macOS and iOS device users. You can also save an email message from the Mail app as a PDF file on your Mac or iPhone/iPad.

Mac

If you want to save an email as a PDF to use elsewhere or store it for future reference, use these steps.

1. Open the Mail app and select the email conversation(s) you want to save as a PDF file.

1. Select File > Export as PDF to save the email as a PDF file.

iOS (iPhone/iPad)

If you use the Mail app on your iOS device, you can still save an email as a PDF file.

1. Open the Mail app on your iPhone/iPad, select the email message you want to save.
2. Tap the bottom arrow.

1. Next, tap Print from the menu.

1. The print document screen will appear. Now, you have to zoom in on the email message by pinching outward from the center.

1. When you do this, a new screen will appear will the email converted into a PDF. All you have to do now is share the PDF. Tap Share at the upper right side of the screen. 

1. Next, tap Save to Files in the Share Menu.

1. Select a folder and tap Save. 

Alternatively, you can use the Shortcuts app to save email messages as PDF files. 

1. Open Shortcuts on your iPhone/iPad and tap the three dots next to the Make PDF shortcut.

1. Tap the three dots at the top right side of the screen and then toggle the Show in Share Sheet option to On. 

Gmail

If you use Gmail as your default email app, you can save your email message as a PDF file on your computer or mobile device.

Windows

If you’re using Gmail on a Windows 10 PC, you can save an email message as a PDF file in a few quick steps. 

1. Open the email message and select More (three dots) next to the Reply icon. 

1. Next, select Print. 

Note: If you want to print an entire email thread, select Print all. 

1. In the print dialog that appears, select Microsoft Print to PDF as the print destination. 

Note: Select Ctrl + P if you don’t see the printing dialog 

1. Select Print. 

Mac

The steps to save an email as a PDF in Gmail are slightly different from Windows on a Mac.

1. Open the email message and select More (three dots) 

1. Select Print. 

1. Select the PDF drop-down menu and then select Save as PDF. 

1. Next, select a folder where you’ll save your PDF file and then choose Save.

Android

If you have an Android device and use the Gmail app, you can save an email message as a PDF file to your phone or tablet. 

1. Open the email conversation in Gmail and select More (three dots) > Print.

1. Next, tap the drop-down arrow at the top right side.

1. Tap Save as PDF.

1. Next, tap the PDF or Print icon.

1. Select a location to save your PDF file. 

iOS

In Gmail for iOS, you can save or print an email as a PDF file. 

1. Open the email message in Gmail and tap More (three dots).

1. Tap Print.

1. Next, tap AirPrint.

1. Pinch and zoom in over the thumbnails of the pages you see in the Printer Options screen to convert your email message to PDF.

1. Tap Share in the PDF preview screen.

1. Next, tap Save to Files to save your PDF locally.

Keep Those Emails as Documents for Future Use

Saving your email messages as PDF files is a convenient way of backing up, sharing specific messages, or just making them easily accessible. 

Check out more guides on how to edit a PDF, convert a PDF to a Word file, or insert your PDF into a Word document.

Was this guide helpful? Share with us in a comment.

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