Noloshaada xirfadeed emaylka waxa uu u badan yahay inuu yahay mid ka mid ah hababka ugu muhiimsan ee isgaarsiinta. Waxaad samaynaysaa maalin kasta oo haddii aad tahay wax aniga oo kale ah, waad ku dhex qarqaysaa.

Hubaal, waxaad u hibayn kartaa saacad ama laba maalin gaar ah si aad u maamusho iimaylkaaga. Laakiin haddii aad ku bixiso 10 daqiiqo ama ka badan jawaab kasta, iimaylka ayaa dhawaan la wareegi doona maalintaada oo dhan - iyo daminta ogeysiisyada Gmail kuuma badbaadin doono.

Taasi waa sababta barashada qoritaanka iimaylada xirfadlayaasha ah ee jawaabaha hela OO^(AND) aan wax ka badan dhowr daqiiqo ku qaadan in la qoro waa lama huraan. Nasiib wanaag, maanta uma baahnid inaad noqoto qoraa weyn ama aqoonyahan wax soo saar si taas loo gaaro. Dhammaan waxay ku saabsan tahay sidii loo heli lahaa xeeladda saxda ah iyo qalabyada la raacayo. 

Deji Qaababka iimaylka (Jawaabadaha qasacadaysan)^{(Set Up Email Templates (Canned Responses))}

Abuuritaanka qaab-dhismeedka iimaylka waa hab fiican oo lagu badbaadinayo wakhtiga kuwa inta badan ku hela su'aalo isku mid ah ama faallooyin email ahaan ah. Qaado maalin si aad u diyaarsato jawaabaha qasacadaysan mana aad qori doontid jawaabo isku mid ah toban jeer maalintii. Labada Gmail iyo Outlook waxay leeyihiin habkan, kaas oo kaa caawin doona inaad wakhti kaydsato oo aad si toos ah u sameyso emailkaaga bilaashka ah. 

Waa kuwan sida loo sameeyo jaantusyada iimaylka xirfadlayaasha ah ee Gmail dhowr dhagsi oo keliya:

• Kadib markaad gasho akoonkaaga, dhagsii astaanta gear-ka oo dooro Settings .
• Kadib u gudub Advanced oo dhagsii Enable ee ku xiga ikhtiyaarka Templates . Hoos^(Scroll) ugu dhaadhac xagga hoose ee bogga si aad u badbaadiso isbeddellada.

• Hadda waxaad bilaabi kartaa inaad ku shaqeyso qaab-dhismeedkaaga iimaylka. Ku qor qoraalka aad rabto inaad kaydiso iimayl cusub. Kadibna ku dhufo saddex dhibcood oo toosan dhanka hoose-midig oo dooro Templates si aad u kaydsato qabyo qoraalkaaga qaab template ahaan. 

Waxaad u abuuri kartaa habab jawaabaha oo ka kooban cutubyo dhaadheer iyo sidoo kale 2-3 jumlad oo degdeg ah. Waxaad la yaabi doontaa inta wakhtiga ay kuwani mustaqbalka ku badbaadin doonaan. 

Emails-ka Isku-xidhka^{(Networking Emails)(Networking Emails)}

Lacalla haddii dhibkaagu aanu isticmaalin qaab-dhismeedka iimaylka balse la abuurayo, sii iimaylada Isku^{(Networking Emails)} -xidhka tallaal. Waa aalad shabakadeed oo wadata daraasiin qaab-email ah oo kaa caawin kara kobcinta shabakadaada xirfadeed. 

Waxaa sameeyay Resume Worded , Iimayl-ku- xidhiddu^{(Networking Emails)} waa kheyraad aad u wanaagsan oo lagu wanaajiyo isgaarsiintaada. Tusaalooyinka moodooyinka qaarkood ee ay bixiyaan waxaa ka mid ah hordhac qabow/ diiran, daba-galka qof aan ka jawaabin, iyo xitaa qorista qoraallada mahadsanid. 

Nidaam kastaa waxa kale oo uu la socdaa tabo iyo talooyin waxtar leh oo sii wanaajin kara xidhiidhka aad la leedahay qaataha. 

Waxaad isticmaali kartaa badhanka raadinta ama waxaad ka dhex baadhi kartaa liiska si aad u hesho iimaylka saxda ah. Markaa waxa kaliya ee hadhay in la sameeyo waa koobi-ku dheji sanduuqa fariintaada oo beddel tafaasiil yar. 

Word Counter Plus

Haddii aad tahay qof qora in ka badan 10 emails maalintii, waa lama huraan inaad ka dhigto qaar ka mid ah kuwa gaaban oo macaan. Markaa haddii aad inta badan ku dhameysato iimaylo aad u dheer, waxaa laga yaabaa inaad u baahato inaad ka fikirto inaad isticmaasho aalad counter-counter ah si aad naftaada u joojiso. Kordhinta Chrome Word Counter Plus^{(Word Counter Plus)} ayaa kuu qaban karta shaqada. 

Calaamadee^(Highlight) qoraalka emailkaaga oo hel tirada erayada iyo jilayaasha aad ku isticmaashay hal gujis. Kadib waxaad sii wadi kartaa inaad sii wadato qorista emailkaaga ama duub ka hor intaysan noqon laba qaybood. 

DraftMap

Waxaad heli kartaa qalabyo badan oo waaweyn oo kaa caawin kara inaad si wanaagsan wax u qorto oo sidaas u dhimo wakhtiga aad ku bixinayso saxitaanka iyo dib u qorida iimayladaada. DraftMap waa mid ka mid ah. Ka fikir Grammarly ama Hemingway , oo ay la socoto waxay sidoo kale hubisaa ku celcelinta erayada aan loo baahnayn waxayna kaa caawinaysaa inaad ku dhegto hal qaab qoraal. 

Kordhinta Chrome -kan waxay ku siinaysaa talooyinka qoraalkaaga wakhtiga-dhabta ah ee midabkoodu sumadeeyay. Waxay kaa caawin doontaa inaad iska ilaaliso inaad isticmaasho cod dadban, qoraal-qodob, cliches, iyo sidoo kale talo ku saabsan akhrinta iimaylkaaga. Dhammaan talooyinka waxay ku saleysan yihiin xeerarka qorista ee Ernest Hemingway. DraftMap ayaa si gaar ah u anfacaya maadaama dhammaan geeddi-socodyadu ay si sax ah uga dhacaan sanduuqa ka kooban emailkaaga.

Ha ka werwerin haddii aad weli erayada iftiimisay ka dib markaad dhammayso tafatirka iimaylkaga. Qaatahu ma arki doono midabada, soo jeedintu adiga uun bay kuu muuqanayaan. 

Iimaylkaaga ayaa fiicnaan kara^{(Your Email Could Be Better)(Your Email Could Be Better)}

Iimaylkaaga ayaa ka fiicnaan kara waa aalad khadka tooska ah oo loogu talagalay in lagu dhimo wakhtiga aad ku bixiso maaraynta iimaylada adiga oo qof walba baraya dhaqamada iimaylka ugu fiican  .^(Better)

Markaad samaynayso iimaylka xirfadlaha ah waxaad raacdaa sharciyo gaar ah. Sida inaad hubiso in fariintaadu leedahay mawduuc cad ama ka tagista lifaaqyada aan loo baahnayn. Waxaad la yaabi doontaa inta jeer ee dadku jebiyaan xeerarkan, taas oo ugu dambeyntii keenta in labada dhinacba ay waqti iyo dadaal badan ku bixiyaan. 

Iimaylkaaga ayaa laga yaabaa inuu ka fiicnaado^{(Your Email Could Be Better)} wuxuu leeyahay liis ah 10 khalad oo caadi ah. Qodob kasta oo ka mid ah wuxuu wataa sharraxaad iyo tusaaleyaal ku saabsan sida loo wanaajiyo iimaylkaaga. Tani waxay ku iman kartaa anfaca haddii aad rabto inaad u sheegto asxaabtaada sharciyadaas laakiin aadan garanayn sida loo sameeyo. Waxaad isticmaali kartaa ereyadaada ama waxaad u soo diri kartaa xiriirinta iimaylkaagu wuu fiicnaan karaa^{(Your Email Could Be Better)} si aad u muujiso fikradaada. 

Dhammaanteen waxaan rajaynaynaa in iimaylkayagu noqdo mid toos ah oo aan u baahnayn wax dareen ah haba yaraatee. Inkastoo taasi aysan suurtagal ahayn maanta, wax yar oo kasta ayaa caawiya. Haddi ay dhimayso dhererka iimaylkaaga amaba wakhtiga aad naftaada ku qabanayso marka aad wax qorayso, marka aad samaysato xeerar waxa aad ogaan doonta horumarkaaga ugu horeeya. 

Haddii aadan joojin karin qorista iimaylada waqti-dheer qaata, waxaa laga yaabaa inay tahay waqtigii aad gabi ahaanba iska dhaafi lahayd iimaylka. Isku day inaad isticmaasho Maareeyaha Xidhiidhka Macmiilka^{(Customer Relationship Manager)} ( CRM ) ama Slack si aad farriimaha ugu weydaarsato asxaabtaada bedelkeeda . Haddaysan jirin wax kale, waxay kaa caawin doontaa inaad waqti yar ku qaadato iimaylka. 

How To Write Professional Emails In Under 5 Minutes

In your professional life email is probably one оf the most important means of сommunication. You do it on a daіly bаsis and if yoυ’re anything like me, you’re drowning in it.

Sure, you can dedicate a certain hour or two a day specifically to managing your email. But if you spend 10 minutes or longer on every reply, email will soon take over your whole day – and turning Gmail notifications off isn’t going to save you.

That’s why learning to write professional emails that get replies AND don’t take longer than a few minutes to write is essential. Luckily, today you don’t have to be a great writer or a productivity guru to accomplish that. It’s all about finding the right strategy and a set of tools to go with it. 

Set Up Email Templates (Canned Responses)

Creating email templates is a great way to save time for those that often get the same questions or comments via email. Take a day to set up canned responses and you will no longer have to write the same replies ten times a day. Both Gmail and Outlook have this feature, which will help you save time and automate your email for free. 

Here’s how to set up professional email templates in Gmail in just a few clicks:

• After logging in to your account, click the gear icon and select Settings.
• Then go to Advanced and click Enable next to the Templates option. Scroll down to the bottom of the page to save the changes.

• Now you can start working on your own email templates. Type the text you want to save into a new email. Then click three vertical dots at the bottom-right and choose Templates to save your draft as template. 

You can create templates for responses that contain long paragraphs as well as quick 2-3 sentence replies. You’ll be surprised at how much time those will save you in the future. 

Networking Emails

In case your problem isn’t using the email templates but creating them, give Networking Emails a shot. It’s a web tool with dozens of email templates that can help you grow your professional network. 

Created by Resume Worded, Networking Emails is a great resource for optimizing your communication. Some examples of the templates they offer include cold/warm introductions, following up with a non-responder, and even writing thank you notes. 

Each template also comes with useful tips and suggestions that can further improve your communication with the recipient. 

You can use the search button or browse through the list to find the right email. Then all that’s left to do is copy-paste it into your message box and change a few details. 

Word Counter Plus

If you’re someone who writes more than 10 emails a day, it’s essential to keep some of them short and sweet. So if you often end up with emails that are way too long, you might want to consider using a word counter tool to stop yourself. A Chrome extension Word Counter Plus can do the job for you. 

Highlight the text in your email and get the number of words and characters you used in one click. Then you can proceed to either continue writing your email or wrap it up before it becomes a two-parter. 

DraftMap

You can find many great tools that can help you write better and thus cut down the time you spend proofreading and rewriting your emails. DraftMap is one of them. Think Grammarly or Hemingway, plus it also checks for unnecessary word repetition and helps you stick to one writing style. 

This Chrome extension gives you real-time suggestions on your writing that are color-coded. It will help you avoid using passive voice, typos, cliches, as well as advice on your email’s readability. All suggestions are based on Ernest Hemingway’s rules of writing. DraftMap is especially handy as all the processes happen right inside your email composition box.

Don’t worry if you still have highlighted words after you’re finished editing your email. The recipient won’t see the colors, the suggestions are only visible to you. 

Your Email Could Be Better

Your Email Could Be Better is an online tool designed to reduce the time you spend managing emails by educating everyone on the best email practices. 

When composing a professional email you follow certain rules. Like making sure your message has a clear subject line or leaving out unnecessary attachments. You’ll be surprised by how often people break these rules, which ultimately results with both parties spending more time and effort. 

Your Email Could Be Better has a list of 10 common faults. Each of the points comes with an explanation and examples of how to better your email. This can come in handy in case you’d like to tell your colleagues about those rules but don’t know how to do it. You can either use your own words or send them a link to Your Email Could Be Better to illustrate your point. 

We all wish our email became entirely automated and didn’t require any attention at all. While that’s not exactly possible today, every little helps. Whether it’s cutting down your email length or timing yourself when you’re writing, once you establish some rules you’ll notice your first improvements. 

If you just can’t stop writing long time-consuming emails, maybe it’s time to give up email completely. Try using your Customer Relationship Manager (CRM) or Slack to exchange messages with your coworkers instead. If nothing else, it’ll help you spend less time on email. 

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