Iyadoo dhammaan server-yada iimaylka ay hadda isticmaalaan xiriir aamin ah, haddii aad rabto inaad ku sireyso iimaylada ku jira macmiilka Microsoft Outlook desktop^(Web) iyo Muuqaalka^(Outlook) Shabakadda , markaa waad sameyn kartaa. Hawshu waa ka duwan tahay, si kastaba ha ahaatee. Halkan waxaan kaga hadlaynaa sirta emailka^{(encrypting the email)} ee maaha xidhiidhka. Waxaad u malayn kartaa inay tahay lakabka ilaalinta dheeraadka ah.

Iyadoo ay fududahay in la isticmaalo, maskaxda ku hay isticmaalaha ugu dambeeya, iyo macmiilka, wuu isticmaalayaa. Ilaa soo dirayaha iyo qaataha labaduba ay taageeraan qaabka sirta, waxay noqon doontaa mid adag in la diro noocyada iimaylka.

Waxaa jira laba nooc oo sir ah oo ay^(Outlook—) taageerto Outlook-^(Encryption)

1. Sirta S/MIME, iyo
2. Xafiska 365 sirta fariimaha

Ka dambe wuxuu shaqeeyaa kaliya marka ganacsigu isticmaalo shatiga Xafiiska 365 ^{(Office 365)} Enterprise E3 . Midka hore, si kastaba ha ahaatee, si weyn ayaa loo isticmaalaa wuxuuna la shaqeeyaa inta badan codsiyada iimaylka ee aan ahayn Muuqaalka^(Outlook) .

Mareegaha Outlook wuxuu bixiyaa ^{(Outlook Web)}sir^(Encryption) -guriga dhexdiisa , kaas oo aad dooran karto inaad awood u siiso iimaylo gaar ah. Waa kuwan liiska waxyaabaha aan kaga hadli doono mowduucan

1. Sida loo sireeyo iimaylada Muuqaalka Xafiiska^{(Office Outlook Emails)}
2. Sida loo xafido iimaylada Mareegta ee Outlook
3. Sida loo akhriyo iimaylka qarsoon^{(Encrypted email)} ee ka baxsan Macaamiisha Xafiiska^(Office)

Fiiro gaar ah:^(Note:) Ma jirto qaab erayga sirta ah lagu ilaaliyo shakhsi ama iimaylo gudaha Outlook . Waxaad erayga sirta ah ku ilaalin kartaa faylasha PST^{( password protect the PST)} , markaa dhammaan iimaylladaada qofna ma heli karo, laakiin way ka duwan tahay sirta.

Sida loo xafido emails gudaha Outlook gudaha Windows 10

Kahor intaanan bilaabin, haddii aad isticmaasho sirta S/MIME , soo dirayaha iyo qaataha waa in ay haystaan ​​codsi boosto ah oo taageeraya heerka S/MIME . Outlook waxa ay taageertaa heerka S S/MIMEWaxaad dooran kartaa inaad sirayso dhammaan iimaylada, ama waxaad sir kartaa iimaylada gaarka ah. Doorashadu waxay ku xidhan tahay fulinta siyaasadda waaxda IT. Sidoo kale, waa in lagu rakibay shahaadada S/MIMEHubi^(Make) inaad la xiriirto qofka ku habboon inuu sidaas sameeyo. Marka la rakibo, waxaad heli doontaa ikhtiyaarka laga heli karo hoos u dhigista shahaadada dhijitaalka ah ee Muuqaalka^(Outlook) .

Siri iimaylka Shaqsiga ah

• Markaad ku jirto laxamiistaha cusub ee iimaylka^{(New Email)} , u gudub tabka Options
• Kadibna balaadhi qaybta xulashooyinka badan adigoo gujinaya falaarta ku taal midigta hoose.
• Waxay furi doontaa qaybta guryaha Guji^(Click) badhanka Settings Security^{(Security Settings)} .
  • Marka hore, calaamadee sanduuqa ay ku qoran tahay " Sirin macluumaadka^(Encrypt) ku jira iyo lifaaqyada."
  • Marka xigta, xagga Amniga^(Security) , dhagsii meesha hoos timaada dejinta amniga, oo dooro shahaadada S/MIME
  • Ugu dambeyntii, dooro summada amniga haddii ay khuseyso.
• Markaad dirto iimaylka, waa la sir doona iyadoo la isticmaalayo heerkan

Fiiro gaar ah:^(Note:) Haddii aadan haysan shahaadada S/MIME , macmiilka Outlook ayaa ku weydiin doona inaad mid ku darto. Haddii aadan awoodin, kuma oggolaan doonto inaad dirto iimayl sir ah.

Siri dhammaan iimaylada

• Fur Outlook oo guji liiska Faylka^(File)
• Ka dib mar labaad dhagsii Ikhtiyaarada, oo u Trust Center > Trust Center Settings > Email Security
• Calaamadee sanduuqa oranaya " Siri^(Encrypt) waxa ku jira fariinta iyo lifaaqyada."
• Hoosta iimaylka qarsoon, Guji^(Encrypted) Settings > ^(Click)Settings > iyo^{(Certificates)} Algorithms Algorithms > dooro shahaadada S/MIME .
• Dooro OK

Markaad tan awood siiso, dhammaan iimayladaada waa la qarin doonaa Waa inaad hubisaa in soo-dhaweeyaha uu sidoo kale haysto macmiil taageeraya shahaadada S/MIME si loo akhriyo iimaylka.

Akhri^(Read) : Ku-dar-gelinta sirta iimaylka ee bilaashka ah ee Muuqaalka^{(Free Email Encryption Add-ins for Outlook)} .

Sida loo xafido iimaylada Outlook ee Shabakadda^(Web)

Tilmaamahan waxa kaliya oo loogu talagalay Xafiiska 365 Guriga ama Xafiiska 365 Rukunka Shakhsi ahaaneed^{(Office 365 Home or Office 365 Personal subscription)} . Waa faa'iido leh marka aadan ku kalsoonayn bixiyaha iimaylka qaataha inuu ahaado mid ammaan ah. Si kastaba ha noqotee, waa inaad si cad u fahamtaa sida astaamahani u shaqeeyaan; haddii kale, qaataha ma awoodi doono inuu akhriyo iimaylka ama galaan wax content.

Gal^(Log) xisaabta Outlook , ka dibna dhagsii badhanka fariinta cusub. Midig^(Right) ku xigta Lifaaqa^(Encrypt) , waxaa jira isku xirka Encrypt^(Attach) , guji. Waxaad yeelan doontaa laba ikhtiyaar:

• Sirin^(Encrypt:)

  • Fariintu way qarsoon tahay oo kama baxayso Office 365.

  • Qaatayaasha leh xisaabaadka Outlook.com iyo Office 365 waxay soo dejisan karaan lifaaqyada iyada oo aan la qarin

  • Waxay sidaas samayn karaan marka la isticmaalayo Outlook.com, barnaamijka moobilka ee Outlook, ama app Mail gudaha Windows 10.

Si kastaba ha noqotee, haddii ay isticmaalayaan macmiil kale oo iimayl ah, waa inay adeegsadaan lambarka sirta ah ee ku meel gaadhka ah si ay uga soo dejiyaan lifaaqyada Xariirka Sirta ee ^{(Message Encryption)}Xafiiska 365 .^{(Office 365)}

• Sir oo ka hortag gudbinta^{(Encrypt and Prevent Forwarding)(Encrypt and Prevent Forwarding)} :
  • Fariintaadu waxay ku jirtaa si qarsoodi ah gudaha Office 365
  • Lama koobiyeyn karo lamana gudbin karo.
  • Dukumeentiyada xafiiska sida Word ama Excel waxay ahaanayaan kuwo sir ah xitaa ka dib marka la soo dejiyo.
  • Lifaaqa kale, sida faylalka PDF ama faylalka sawirka, waa la soo dejisan karaa iyada oo aan qarsoodi^(Encryption) ahayn .

Sida loo akhriyo iimaylka qarsoon ee ka baxsan macaamiisha Xafiiska^(Office)

Haddii aad u baahan tahay inaad dirto iimaylka sir ah oo aad rabto kuwa kale isticmaalaya apps sida Gmail si ay u akhriyaan, markaas waxaad u baahan tahay inaad la wadaagto habka hoos looga hadlay. Habkani wuxuu ku weydiin doonaa furaha sirta ah si loo galo iimaylka. Si kastaba ha ahaatee, waa furaha sirta ah ee ay bixiso Microsoft si loo hubiyo saxnimada qaataha.

• Samee^(Compose) oo dir iimaylka adoo isticmaalaya sir^(Encryption)
• Qofka qaata waxa uu heli doonaa iimayl kaaso muujin doona macluumaadka ku saabsan qofka iyo iimaylka aqoonsigiisa.
• Kadib si aad u akhrido fariinta, guji^(Message) badhanka Akhriska^(Read)
• Waxay ku geyn doontaa xarunta Xafiiska 365 halkaas oo aad ku xaqiijin karto adiga oo isticmaalaya lambarka sirta ah ee Hal Time ama adoo galaya Google .
• Marka xaqiijinta la dhammeeyo, iimaylka ayaa la soo bandhigi doonaa.

Xusuusin: ^(Note:)OTP ayaa loo soo diraa iimaylka qaataha.

Sida aad ogaan karto, iimaylka waligiis kama tago adeegayaasha Office 365 . iimaylka waxaa lagu marti galiyay halkaas waxaana loo ogolyahay in la akhriyo xaqiijinta kadib. Haddii aad isticmaalayso macmiilka Outlook , uma baahnid inaad marto nidaamka.

Waxaan rajeynayaa in boostada ay sahlan tahay in la raaco, waxaadna awooday inaad fahamto faahfaahinta sirta emailka^{(Email Encryption)} .

How to encrypt Emails in Microsoft Outlook app and Outlook.com

While all email servers now usе а secure conneсtion, if yоu want to encrypt emails in the Microsoft Outlook desktoр client and Outlook оn the Web, then you can do so. The process іs different, however. Here we are tаlking about encrypting the email and not the connection. You can think of it as an extra layer of protection.

While it is easy to use, keep the end-user in mind, and the client, he is using. Unless both the sender and receiver support the encryption format, it will be challenging to send such types of email.

There are two types of Encryption supported by Outlook—

1. S/MIME encryption, and
2. Office 365 Message Encryption.

The later works only when a business uses the Office 365 Enterprise E3 license. The former, however, is widely used and works with most of the email applications other than Outlook.

Outlook Web offers in-house Encryption, which you can choose to enable for individual emails. Here is the list of things we will discuss in this topic

1. How to encrypt Office Outlook Emails
2. How to Encrypt Outlook Web Emails
3. How to read Encrypted email outside Office Clients

Note: There is no way to password-protect individual or emails in Outlook. You can password protect the PST files, so all your emails are not accessible by anyone, but it’s different from Encryption.

How to encrypt emails in Outlook on Windows 10

Before we start,  if you use the S/MIME encryption, the sender and recipient must have a mail application that supports the S/MIME standard. Outlook supports the S/MIME standard.  You can either choose to encrypt all the emails, or you can encrypt individual emails. The choice depends on the policy enforcement of the IT department. Also, you should have an S/MIME certificate installed. Make sure to connect with the right person to do so. Once installed, you will have the option available in the digital certificate dropdown in the Outlook.

Encrypt Individual Email

• When in the New Email composer, switch to the Options tab
• Then expand the More options section by clicking on the arrow at the bottom right.
• It will open the properties section. Click on the Security Settings button.
  • First, check the box which says “Encrypt message contents and attachments.”
  • Next, under Security, click on the dropdown under security settings, and select the S/MIME certificate.
  • Lastly, choose the security label if applicable.
• When you send the email, it will be encrypted using this standard.

Note: If you do not have an S/MIME certificate, Outlook client will prompt you to add one. If you cannot, it will not allow you to send an encrypted email.

Encrypt all the Emails

• Open Outlook and click the File menu
• Then again click on Options, and navigate to Trust Center > Trust Center Settings > Email Security
• Check the box which says “Encrypt message contents and attachments.”
• Under Encrypted email, Click on Settings > Certificates and Algorithms > select the S/MIME certificate.
• Choose OK

When you enable this, all your emails will be encrypted. You will have to make sure the receiver also has a client that supports the S/MIME certificate to read the email.

Read: Free Email Encryption Add-ins for Outlook.

How to encrypt emails in Outlook on the Web

This feature is available only for Office 365 Home or Office 365 Personal subscription. It is useful when you don’t trust the recipient’s email provider to be secure. However, you should clearly understand how these features work; otherwise, the receiver will not be able to read the email or access any content.

Log in to the Outlook account, and then click on the new message button. Right next to Attach, there is an Encrypt link, click on it. You will have two options:

• Encrypt:

  • The message stays encrypted and doesn’t leave Office 365.

  • Recipients with Outlook.com and Office 365 accounts can download attachments without Encryption

  • They can do so when using Outlook.com, the Outlook mobile app, or the Mail app in Windows 10.

However, if they are using any other email client, they will have to use a temporary passcode to download the attachments from the Office 365 Message Encryption portal.

• Encrypt and Prevent Forwarding:
  • Your message stays encrypted within Office 365
  • It cannot be copied or forwarded.
  • Office documents such as Word or Excel remain encrypted even after download.
  • Other attachments, such as PDF files or image files, can be downloaded without Encryption.

How to read encrypted email outside Office clients

If you need to send encrypted email and want others using apps like Gmail to read it, then you need to share the method discussed below. This method will ask for a password to access the email. However, its a passcode offered by Microsoft to check the authenticity of the receiver.

• Compose and send email using Encryption
• The receiver will get an email that will reveal information about the person and his email id.
• Then to read the message, click on Read the Message button
• It will take you Office 365 center where you can verify using either One Time passcode or by signing into Google.
• Once verification is complete, the email will be revealed.

Note: An OTP is sent to the receiver’s email.

As you can notice, the email never leaves Office 365 servers. The email is hosted there and allowed to read after verification. If you are using an Outlook client, you will not have to go through the process.

I hope the post was easy to follow, and you were able to understand the details of Email Encryption.

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