Haddii aad tahay khabiir ku takhasusay Helitaanka Waxyaabaha La Sameeyay GTD^{(Getting Things Done GTD)} , ama aad hadda bilaabayso inaad wax ka barato habka GTD , Todoist ilaa hadda waa abka liiska ugu fiican ee la sameeyo si uu u taageero socodka shaqada GTD .

Waa maxay sababta tani? Waxaa jira sababo badan oo la xiriira sifooyinkeeda, qaabeynta, iyo xaqiiqda ah in shaqeynta caadiga ah ay si dabiici ah u taageerto qaab dhismeedka GTD ee aad ka dhisi doonto gudaha.

Xitaa haddii aadan weligaa maqlin GTD , kuwan soo socda ayaa ku jiri doona talooyinka aasaasiga ah ee GTD si aad u bilowdo, iyo sida aad u isticmaali karto Todoist si aad sidaas u sameyso.

Fiiro gaar^(Note) ah: Nooca saxda ah ee GTD ee loo adeegsaday maqaalkan waxa lagu dhisay mabaadi'da uu dejiyay Carl Pullein^{(Carl Pullein)} iyo fasalkaaga Nolosha Dijital ah ee 3.0 Online^{(Your Digital Life 3.0 Online class)} (oo aan aad ugu talinayo). Maqaalkani waxa uu bixiyaa oo kaliya sida loo isticmaalo Todoist qayb ka mid ah nidaamkaas. Waxaa jira tafaasiil badan oo aynaan u haysan meel aan ku soo daro maqaalkan.

Maxaa Waxyaabaha La Sameeyay (GTD)?

Helitaanka Waxyaabaha^{(Things Done)} Mabaadi'da ayaa jiray in muddo ah. Ma jiraan qalab go'an ama apps ay tahay inaad isticmaashid, laakiin mabaadi'da asaasiga ah ee ku xeeran hab kasta asal ahaan waa isku mid.

GTD waxay kaa caawinaysaa inaad maskaxdaada ka saarto wax kasta oo ku dhex dabaalanaya maalinta oo dhan. Tani waxay xoraynaysaa maskaxdaada inay si dhab ah diiradda u saarto hawsha hortaada taal, halkii aad si joogto ah uga mashquuli lahayd.

Waxay ku shaqeysaa iyadoo ku siinaya tillaabooyin taxane ah oo aad toddobaad walba ka shaqeyso si aad u habeysan. Talaabooyinkan waxaa ka mid ah:

• Qabashada^(Capturing) fikrad kasta, hawl, shay kasta, ama ballan kasta oo la yimaada. Waxaa laga yaabaa inaad dhexda u gasho shirka oo madaxaagu wuxuu ku siinayaa shay ficil. Waxaa laga yaabaa inaad ku dhex socoto beerta oo aad fikrad fiican ka hesho buug aad rabto inaad qorto. Dhib ma laha goorta, meesha, ama sida - mar kasta oo aad ka fikirto wax aad u baahan tahay inaad samayso, waxaad ku qabsan doontaa "Inbox" kaaga.
• Cadaynta^(Clarifying) fikradahaas adiga oo u kala qaybinaya hawlo, u samaynta mudnaantooda, iyo siinaysa taariikhda kama dambaysta ah haddii aad diyaar u tahay inaad dhawaan ka shaqeyso.
• Habaynta^(Organizing) hawlaha adiga oo gelinaya baaldi aad heli doonto ugu dambaynta, kuna salaysan mudnaanta. Haddii aad qorshaynayso in aad shaqada dhawaan ka shaqeyso, waxa kale oo aad ku dari doontaa^(Todoist) jadwalkaaga
• Dib u eegista^(Reviewing) "baaldi" kasta iyo dhaqaajinta dhammaan fikradaha habaysan kor u qaadida jaranjarada ilaa kuwa ugu cadaadiska badan ay ka dhigayaan jadwalkaaga iyo wakhtigaaga diiradda.
• Ka^(Engaging) qayb qaadashada dareenkaaga buuxda ee hawlaha ugu dambeyntii ka dhigay hortaada, waqtiyada aad ballansatay.

Ma aha oo kaliya GTD inay kaa caawiso inaad hesho wax soo saar badan oo habaysan, laakiin waxay sidoo kale kaa caawin kartaa inaad gasho Inbox Zero (majiraan iimaylo dambe oo sanduuqaaga ah), sababtoo ah waligaa dib uma^{(never procrastinate)} dhigi doontid iimayladaada soo socda. Waxaad isla markaaba wax walba u habayn doontaa adigoo isticmaalaya nidaamka GTD ee kore.

Sida Loo Dhiso Qaab-dhismeedka Todoist GTD^{(Todoist GTD Structure)}

Hadda oo aad ogtahay mabaadi'da aasaasiga ah ee GTD , aynu si dhow u eegno sida Todoist u caawin karo.

Waxa ugu horreeya ee aad rabto inaad samayso waa in Todoist laga dhex abuuro dhisme mashruuc oo waalid oo cusub oo ka kooban dhammaan baaldiyada abaabulka hawlahaaga soo socda ee kala duwan.

Baaldiyadan (faylalka waalidka) waxaa ka mid ah:

• Inbox : Tani waa meesha dhammaan fikradaha soo gala ay galaan. Markaad hesho iimaylka u baahan ficil, waxaad gelin doontaa ficilka halkan oo waxaad isla markiiba kaydin doontaa iimaylka. Haddii aad ka hesho shay ficil kulanka, waxaad gelin doontaa shayga ficilka halkan. Wax kasta oo aad u baahan tahay inaad ku dhaqaaqdo, waxay si toos ah u galaan sanduuqaaga^(Inbox) .

Fiiro gaar^(Note) ah: Todoist waxa ay leedahay qaybta sanduuqa^(Inbox) -gelinta ee caadiga ah, markaa uma baahnid inaad middan gacanta ku samayso.

Dhawrka galka mashruuca ee soo socda ee aad abuuri doonto ayaa ah halka aad alaabta u rari doonto inta lagu jiro kalfadhiyadaada dhamaadka-maalin ee caddaynta^(Clarifying) iyo abaabulka . ^(Organizing)Kuwaas waxaa ka mid ah:

• Toddobaadkan^{(This Week)} : Waxyaabaha aad rabto inaad si dhakhso ah uga shaqeyso, inta lagu jiro usbuuca hadda, ayaa geli doona mashruucan. Markaad halkan dhigto, waxaad sidoo kale meelayn doontaa taariikhda dhicitaanka. Haddii aad Todoist ku darto jadwalkaaga, Todoist ayaa si toos ah kuugu dari doonta jadwalkaaga.

• Usbuuca soo socda^{(Next Week)} : Shayada sanduuqaaga soo gala ee aad rabto inaad dhawaan samayso, laakiin aan ahayn mid degdeg ah waa inaad samaysaa usbuucan, waxay gali doonaan mashruucaaga todobaadka xiga. ^(Week)Looma baahna taariikh kama-dambays ah.

• Bishan^{(This Month)} : Waxyaabaha aad rabto inaad si cadaalad ah u samayso dhawaan, laakiin aad sugi karto hal ama laba toddobaad ayaa geli doona mashruucan. Sidoo kale halkan ha ku soo lifaaqin taariikhda kama dambaysta ah.

• Bisha soo socota^{(Next Month)} : Hawlaha aad rabto in aad qabato ugu dambeyntii laakiin aad ogtahay in aad sugi karto in yar waxay geli doonaan galka Bisha^(Month) soo socota iyada oo aan taariikhda la gaarin.

Waxa jira laba mashruuc oo kale oo aad u baahan doonto si aad u abuurto hawlo gaar ah. 

• Meelaha Focuska ah ee soo noqnoqda^{(Recurring Areas of Focus)} : Kuwani waa waxyaabo aad u baahan tahay inaad si joogto ah u samayso oo la xidhiidha yoolalka muhiimka kuu ah, sida qaadashada fasal online ah bil kasta.

• Jadwalka joogtada^(Routines) ah : Kuwani waa hawlo laga yaabo in aan la xiriirin yoolalkaaga, laakiin ay tahay inaad sameyso toddobaad kasta, sida jimicsiga ama shirarka naadiga.

Dhisidda Hawlaha Soo Noqnoqda

Dhab ahaantii waa inaad haysatid waxyaabo badan oo ay tahay inaad sameyso maalin kasta ama toddobaad kasta. Ka saar kuwa maskaxdaada adiga oo ku dara kuwa mashruucaaga meelaha soo noqnoqda ee diiradda^{(Recurring Areas of Focus)} (haddii ay la xiriiraan yoolalka muhiimka kuu ah).

Waxa kale oo lagugula talinayaa inaad ku darto Goobaha^(Areas) Soo noqnoqda ee Diirada^(Focus) -saarista mashruuc-hoosaadka Toddobaadkan^(Week) .

Hawl kasta oo soo noqnoqota oo qayb ka ah noloshaada laakiin aan dhab ahaantii wadin yoolalka noloshaada, ku dar mashruuca Jadwalka^(Routines) .

Xusuusnow^(Remember) inaad ku darto taariikhaha kama dambaysta ah kuwan oo dhan oo calaamadee inay yihiin kuwo soo noqnoqda. Sidan waxay si toos ah ugu soo baxayaan maanta^(Today) iyo qaybaha Todoist^(Upcoming) -ka ee soo socda adiga oo aan waxba samayn.

Isticmaalka Sanduuqa-gelintaada

Inta lagu jiro usbuuca, marka ay soo baxaan arrimo cusub oo ay tahay inaad wax ka qabato, kaliya ku dhex tuur sanduuqaaga^(Inbox) Todoist-ka . 

Sidan, waxaad iska ilaalisaa inaad mashquuliso, waxaadna ogtahay inaadan iloobi doonin inaad wax ka qabato hawlahan hadhow markaad waqti haysato.

Toddobaad kasta isla waqti isku mid ah, waxaad meel dhigi doontaa 20 ilaa 30 daqiiqo si aad uga shaqeyso sanduuqaaga^(Inbox) . Inta lagu jiro wakhtigan, kaliya hal mar ka shaqee oo go'aanso sida ay muhiim u tahay in la qabto hawshaas, iyo inta lagu jiro wakhtiga.

Tusaale ahaan, waan ogahay in aan rabo in aan hagaajiyo sagxada sagxada, laakiin wali waa Jiilaal^(Winter) . Markaa, waxaan u wareejin doonaa hawshaas Long Term / On Hold . 

Marka xigta, waan ogahay in aan u baahanahay in aan sameeyo baadhis caafimaad oo sannadle ah, laakiin mashquul baan ahay bishan, run ahaantii dhib ma yeelan doonto haddii aan sugo illaa bisha soo socota si aan u ballansado. Markaa, taas waxaan u wareejin doonaa mashruuca Bisha soo socota^{(Next Month)} .

Ugu dambayntii, waan ogahay in aan rabo in aan helo maqaal Online-Tech-Tips.com ah todobaadkan. Markaa waxaan u xilsaaray maalin iyo wakhti usbuuca dhexdiisa inaan rabo inaan sameeyo.

Dabadeed, u guuri hawshaas mashruuca Toddobaadkan^{(This Week)} .

Waxa aan awooday in aan saddexdan shay ee aan ku daray sanduuqa-galka ( Inbox ) ee aan ku jiray maalintii ku dhawaad ​​shan daqiiqo. 

Waan ogahay inaanan iloobi doonin sababtoo ah hadda waxay ku jiraan nidaamkayga ToDoist GTD ee habaysan. Wax walba waxa loo qoondeeyay usbuuca mana aha inaan runtii wax ka fikiro marka laga reebo inaan ku dadaalo hawl kasta marka ay timaado jadwalkayga^{(up on my calendar)} .

Maaraynta Todobaadkan

Markaad gaadho dhammaadka usbuuca, waxaad ogaan doontaa in mashruucaaga Isbuucaan^(Week) uu ugu dambeyntii madhan doono alaabta firfircoon.

Samee^(Set) wakhti todobaad kasta (sida caadiga ah dhamaadka maalinta Jimcaha^(Friday) , ama wakhti maalmaha fasaxa ah), si aad hawlaha uga guurto mashruuca todobaadka soo socda^{(Next Week)} oo aad u guurto mashruucaaga Isbuucaan^{(This Week)} . U qoondee^(Assign) taariikhda dhicitaanka markaad tan sameyso.

Ku soo celi tan walxaha Bishan^(Month) , Bisha soo socota^{(Next Month)} , iyo Long Term /Joogta^(Hold) ah.

Xasuusnoow^(Remember) : Qasab kuguma aha inaad rarto shayga haddi aanay wali dareemayn degdeg. Waxa kale oo aad tirtiri kartaa hawlaha aad go'aansatey in aanay adiga waxba kugu ahayn.

Xusuusnow inaad diirada saarto

Waa kan mabda'a ugu muhiimsan ee tan oo dhan isu keena oo ka dhigaya nidaamka GTD inuu shaqeeyo.

Sababtoo ah waxaad kaliya ku bixinaysaa wakhti yar oo aad ku farsamaynayso dhamaan fikradaha iyo hawlaha lagugu tuuray sanduuqaaga mailka^(Inbox) , waxa kuu hadhay wakhtiga ka hadhay ee aad u qoondaysay jadwalkaaga si aad si dhab ah ugu qabato shaqada.

Tani waxay ka dhigan tahay inaad isticmaasho oo keliya goobahaaga Maanta iyo Soo^(Todoist) socda ee Todoist^(Upcoming) inta lagu jiro maalintaada (oo ay la socoto jadwalkaaga^(Calendar) ) oo aad ka shaqeyso maalintaada si aad u dhammayso oo aad uga gudubto hawlahaas.

Waad ogtahay inaad kaliya u xilsaartay hawlo aad ku qaban karto hal maalin, sababtoo ah Todoist waxay^(Todoist) si toos ah ugu dartay jadwalkaaga. Haddii maalintaadu buuxsanto, ma meelayn kartid wax badan. Marka usbuucaagu buuxo, wax kale uma wareegi kartid mashruuca Isbuucaan^(Week) .

GTD waxay u shaqeysaa sababtoo ah waxay ka saartaa wasakhda madaxaaga waxayna gelisaa "nidaamka". Waxay xoraynaysaa fikradahaaga si aad maskaxdaada diiradda u saarto hawsha aad gacanta ku hayso - oo aad wax u qabato^{(Get Things Done)} .

Todoist GTD Tips to Boost Your Productivity

Whether you’rе a seasoned Getting Things Done GTD expert, or you’re just starting to learn about the GTD process, Todoist is by far the best to-do list app to support your GTD workflow.

Why is this? There are a lot of reasons that have to do with its features, layout, and the fact that the default functionality naturally supports the GTD structure that you’ll build inside it.

Even if you’ve never heard of GTD, the following will include basic GTD tips to get you started, and how you can use Todoist to do so.

Note: The exact version of GTD used in this article is built upon the principles put out by Carl Pullein and his Your Digital Life 3.0 Online class (which I highly recommend). This article only offers how to use Todoist as part of that system. There are many details we don’t have space to include in this article.

What Is Getting Things Done (GTD)?

Getting Things Done principles have been around for a while. There are no set tools or apps you have to use, but the basic core principles around any approach is essentially the same.

GTD helps empty your mind of everything that’s swimming around in it all day. This frees up your brain to really focus on the task in front of you, instead of constantly getting distracted.

It works by giving you a series of steps that you work through every week to stay organized. These steps include:

• Capturing every idea, task, action item, or appointment that comes along. You could be in the middle of a meeting and your boss gives you an action item. You could be walking in the park and you get a great idea for a book you want to write. It doesn’t matter when, where, or how — whenever you think of something you need to do, you’ll capture it into your “Inbox”.
• Clarifying those ideas by breaking them down into tasks, assigning them a priority, and giving them a due date if you’re ready to work on them soon.
• Organizing the tasks by putting them into a bucket that you’ll get to eventually, based on priority. If you’re planning to work on the task soon, you’ll also add it to your calendar (and Todoist can help you automate that).
• Reviewing each “bucket” and moving all those organized ideas up the ladder until the most pressing ones make it into your calendar and your focus time.
• Engaging your full attention on those tasks that have finally made it in front of you, at the times you’ve scheduled.

Not only does GTD help you get more productive and organized, but it can also help you get to Inbox Zero (no more emails in your inbox), because you will never procrastinate on your incoming emails. You will process everything immediately using the GTD system above.

How to Build a Todoist GTD Structure

Now that you know the basic principles of GTD, let’s take a closer look at how Todoist can help.

The first thing you’ll want to do is create a new parent Projects structure in Todoist that contains all the buckets for organizing your various incoming tasks.

These buckets (parent folders) include:

• Inbox: This is where all those incoming ideas go into. When you get an email that requires an action, you’ll put the action in here and archive the email immediately. If you receive an action item in a meeting, you’ll put that action item in here. Anything that you need to act on, goes directly into your Inbox.

Note: Todoist has a default Inbox section, so you won’t have to create this one manually.

The next few project folders you’ll create are where you’ll move items into during your daily end-of-the-day Clarifying and Organizing sessions. These include:

• This Week: Items you want to work on immediately, during the current week, will go into this project. When you put them here, you’ll also assign a due date. If you integrate Todoist with your calendar, Todoist will automatically add it to your calendar for you.

• Next Week: Items from your Inbox that you want to do soon, but aren’t so urgent you have to get them done this week, will go into your Next Week project. No due date required.

• This Month: Items that you want to do fairly soon, but can wait a week or two will go into this project. Don’t attach a due date here either.

• Next Month: Tasks that you want to do eventually but you know can wait quite a while will go into the Next Month folder without a due date.

There are two more Projects you’ll need to create for special tasks. 

• Recurring Areas of Focus: These are things you need to do regularly related to goals that are important to you, like taking an online class every month.

• Routines: These are tasks that may not be related to your goals, but that you have to do every week, like exercise or club meetings.

Building Recurring Tasks

You certainly must have a bunch of things you have to do every day or every week. Get those out of your mind by adding those into your Recurring Areas of Focus project (if they’re related to goals that are important to you).

It’s also recommended that you include Recurring Areas of Focus as a sub project of This Week.

Any recurring tasks that are just part of your life but don’t really drive your life’s goals, add them to the Routines project.

Remember to add due dates to all these and mark them as recurring. This way they’ll automatically pop up in your Today and Upcoming Todoist sections without you having to do anything.

Using Your Inbox

During the week, as new issues come up that you have to deal with, just toss them into your Todoist Inbox. 

This way, you avoid getting distracted and you know you won’t forget to deal with these tasks later when you have time.

Every week at the same time, you’ll set aside about 20 to 30 minutes to process your Inbox. During this time, just work through one at a time and decide how important it is to do that task, and within what timeframe.

For example, I know I want to fix the deck eventually, but it’s still Winter. So, I’ll move that task to Long Term / On Hold. 

Next, I know that I need to have my annual medical checkup, but I’m busy this month and it won’t really matter if I wait until next month to schedule it. So, I’ll move that to the Next Month project.

Finally, I know I want to get an Online-Tech-Tips.com article done this week. So I assign a day and time during the week that I want to get it done.

Then, move that task into the This Week project.

I was able to process these three items that I added to my Inbox during the day in about five minutes. 

I know I won’t forget them because they’re now in my organized ToDoist GTD system. Everything is assigned for the week and I don’t really have to think about anything except working hard on each task when it comes up on my calendar.

Managing This Week

As you reach the end of each week, you’ll notice that your This Week project will eventually empty of active items.

Set up a time every week (typically the end of the day Friday, or some time on the weekend), to move tasks from the Next Week project into your This Week project. Assign due dates when you do this.

Repeat this for items in the This Month, Next Month, and Long Term / On Hold folders.

Remember: You don’t have to move the item if it still doesn’t feel urgent. You can also delete tasks that you’ve decided don’t matter to you anymore.

Remember To Stay Focused

Here is the most important principle that brings this all together and makes the GTD system work.

Because you’re only spending small blocks of time processing all the ideas and tasks that get tossed into your Inbox, you’re left with the rest of the time you’ve assigned in your calendar to actually get work done.

This means using only your Today and Upcoming areas in Todoist during your day (along with your Calendar) and working through your day to finish and cross off those tasks.

You know you’ve only assigned tasks you can get done in one day, because Todoist automatically added them to your calendar. If your day is full, you can’t assign more. When your week is full, you can’t move anything else into the This Week project.

GTD works because it gets the mess out of your head and into the “system”. It frees up your thoughts so you can focus your mind on the task at hand — and Get Things Done.

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